Position Outlines

About Us

Position Outlines

President

To establish and maintain the Provincial Cabinet, as outlined in Article 4 of the Constitution, to carry out the objectives of the NSSSA.
To chair regular monthly meetings and any special meetings of the Provincial Cabinet.
To oversee the members of the Provincial Cabinet.
To serve as a member of the Provincial Conference Committee and to act as a liaison to the Provincial Cabinet.
To serve as the official spokesperson of the NSSSA.
To set up a nomination committee to seek qualified potential candidates for all elected positions prior to the Annual General Meeting.
To organize and chair the Annual General Meeting.
To deal with matters concerning revision, interpretation and enforcement of the Constitution.
To perform any other duties as assigned by the Provincial Cabinet.

Vice-President

To assist the President in establishing the Provincial Cabinet.
To assist the Regional Co-Premiers with the development of the regional conferences and regional activities.
To attend all Provincial Cabinet meetings
To perform any other duties assigned by the Provincial Cabinet.
To establish a Provincial Events Committee to coordinate all province-wide NSSSA activities as approved by the Provincial Cabinet (excluding the provincial and regional conferences).

Provincial Advisor

To oversee the running Provincial Cabinet, Provincial Conference Committee and Inclusion Committee
To attend monthly Provincial Cabinet meetings
To be responsible to Provincial Cabinet

Provincial Conference Co-Chairs (2)

To establish a Provincial Conference Committee to organize the annual Provincial Student Leadership Conference.
To act as a liaison to the Provincial Cabinet.
To attend all Provincial Cabinet meetings.
To appoint any new members or create new positions to the Provincial Conference Committee

Secretary

To attend all meetings
To inform every member of the cabinet or committee of the upcoming meeting at least two weeks prior
To take minutes at each committee or cabinet meeting
To distribute minutes before each upcoming meeting
To design spirit wear
To design a spirit wear order form for the conference package mailout
To arrange for production of spirit wear

For Conference and Inclusion Committees Only:

Assist PR chair with production of conference t-shirts
To distribute spirit wear at conference
To prepare a turnover package on their position before July 1^st

Treasurer

To draw up a budget for the year based on available and projected revenues, aided by the Executive.
Is responsible for all expenditures and revenues of the organization.
Must keep meticulous records of all financial transactions.
To present monthly financial updates to the Provincial Cabinet.
To arrange for an external audit of the organizations finances at the end of the fiscal year.
To attend all Provincial Cabinet meetings.
To perform any other duties as assigned by the Provincial Cabinet.

Webmaster

To update and maintain the NSSSA official Website under the direction of the Provincial Cabinet.
To maintain and monitor the integrity of the NSSSA official Website.
To continue the expansion and development of the NSSSA official Website.
To attend all Provincial Cabinet meetings.
To perform any other duties as assigned by the Provincial Cabinet.

Other Positions found within solely Regional Cabinets, the Provincial Conference Committee and/or the Inclusion Committee

3-Tions (3)

To attend all meetings
To design the registration forms
To assist conference co-chairs with mailing of conference package
To receive forms via e-mail and keep an up to date database of all participants

Head of Logistics

To attend all meetings
To design and distribute a logistics application form
To search for and select appropriate logistics team for conference
To organize and oversee the logistics retreat
To assist 3-tions in room assignments
To supervise and organize the logistics team at conference
To prepare a turnover package on their position before July 1^st

Head of First Aid

To attend all meetings
To design and distribute a First Aid application form
To search for and select an appropriate logistics team for conference
To organize and oversee the First Aid retreat
To ensure that safety measures are understood and followed by conference attendees
To work with the logistics and chap team
To perform any other duties as assigned by the Provincial Cabinet.

Inclusion Conference Co Chairs (2)

To establish an Inclusion Conference Committee to organize a Provincial Student Leadership Conference for students with special needs.
To chair regular meeting of the Inclusion Conference Committee
To act as a liaison to the Provincial Cabinet.
To attend all Provincial Cabinet meetings.
To appoint any new members or create new positions to the Provincial Inclusion Committee.
To perform any other duties as assigned by the Provincial Cabinet.

Regional Co-Premiers (2)

To establish a Regional Cabinet with membership from each of the secondary schools in their region.
To chair regular meetings of the Regional Cabinet.
To identify a Regional Cabinet Advisor for his/her term in office.
To organize an annual Regional Conference which will focus on the development of leadership skills.
To host and organize other student leadership initiatives within his/her region.
To attend all Provincial Cabinet meetings.
To choose a Regional Events Representative for their cabinet who will assist in organizing events outside of conferences and report the Vice President.
To perform any other duties as assigned by the Provincial Cabinet.

Public Relations

To attend all committee or cabinet meetings
To establish and maintain effective communication with the other PR in the organization
To promote the organization to external organizations, corporations, etc.
To promote the organization to schools throughout the province
To prepare a turnover package on their position before July 1^st

For Conference and Inclusion Committees only:

To compile the delegate manual
To publish the delegate manual for ALL participants at conference
To compile and find donations for the delegate bags
To assist conference co-chairs with the corporate package mail out
To publicize/advertise conference (press release)
To inform all school principals and advisors of participants registered within at least 2 weeks of the conference
To assign dorm rooms to all participants – Provincial conference only
To assign skillbuilding rooms to all groups

Skillbuilding Co-Chairs (2)

To attend all meetings
To produce a skillbuilding application
To select appropriate skillbuilders from application
To write the skillbuilding manual
To publish the skillbuilding manual for all skillbuilders
To fully organize and oversee the skillbuilding retreat
To prepare a turnover package on their position before July 1st

WENDY

To attend all meetings
To CHEER at conference
Design a registration form for the conference talent show to be either mailed out with the conference package, or put in the delegate manual.
Organize, MC and backstage the variety show
To prepare a turnover package on their position before July 1^st

Warm Fuzzy

To attend all meetings
To obtain yarn donations and other supplies
To be responsible for all fuzzies being made BEFORE conference
To prepare a turnover package on their position before July 1^st

Food Chair

To organize prepare the conference menu
To get donations for conference food
To work with 3-tions to ensure that all meals work safely with any dietary concerns
To cook food at conference/arrange the cooking of food

Head of Chaperone

To attend all meetings
To design and distribute a chap application form
To search for and select appropriate chaps for conference
To organize and oversee the chap retreat
To speak at the opening ceremonies to the full conference on the rules
To fully enforce the 3D’s
To supervise and organize the chaperones at conference
To prepare a turnover package on their position before July 1st

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