Strait Meeting Minutes – November 10th, 2018

 

NSSSA Minutes From:

Strait Regional Cabinet Meeting

20181110

 

Location: 5555 Union Pl, Antigonish

Time of Commencement: 4:34pm

Time of Adjournment: 5:30pm

Duration: 56 minutes

Attendance:

Present Voting Members: Noor Mohrez, Molly Vokey, Monica Lumsden, Jack Clapperton, Payton MacMillan, Maddie Ehler, Emma Jukes, Kinnon Wallace, Tessa Pelrine, Ria Jurrlink, Sam Silver, Mathew MacEachern, Kara MacDougall, Wamfa Kumoung, Angus Kennedy, Margaret Ann Gillis

Present Non-Voting Members: Logan Fox, Avery LeLièvre, Will Bowie, Dawn Thompson, Paddy Wallace

Late:

Regrets: Zac Foran, Aidan Doucet, Katelynn Libbus

No-Shows:

 

Updates:

3-Tions:

  • Completed database.

 

Skill Building Co-Chairs:

  • Finialized skillbuilder partners.
  • Prepared for retreat.
  • Held successful retreat.
  • Collecting SB materials.

 

Public Relations:

  • Finished up visiting businesses
  • Received monetary donations from Guysborough.
  • Organized how-to sessions and booths.

 

WENDY’s:

  • Practiced cheers.
  • Making a setlist of cheers for G.R.O.O.V.E.
  • Making a costume database.

 

Head School Reps:

  • Sorted out refunds for delegates.
  • Organized final delegate number after refunds were processed.
  • Communicated conference details with reps.

 

Welcoming Co-Chairs:

  • Attached the itinerary PDF to the welcoming email and is ready to be sent out.
  • Finished organizing fuzzies.
  • Made a playlist for the welcoming activity.
  • Made a backup plan for welcoming activity incase delegates get bored of fuzzying.

 

Secretary:

  • Sent out November 4th’s meeting minutes.
  • Posted minutes.
  • Regional t-shirts are ready and will be shipped to Antigonish this week.

 

Co-Premiers:

 

  • Had meeting with StFX
    • Discussed food options and prices. Decided on lasagna ($8.93) for lunch, turkey dinner ($13.50) for supper and meal hall breakfast ($8.26).
    • Talked about GeoFilter will be putting St.FX’s logo in it. NSSSA will be covering the cost of the filter.
    • Marry Jessie will be opening at our conference and Kevin speaking at closing ceremonies.
    • Secured the package on skillbuilding manuals.
  • Delegate manuals were printed without St.FX’s logo, but inserts of St.FX’s will be printed and added to the delegate manuals.
  • Found another advisor from Dr.J.
  • Contract from St.FX will be finalised after a few details are clarified.
  • Found second delegate assistant.
  • Organized refunds.
  • Deposited several cheques.

 

Head Logistics:

 

Head Chaperones:

 

Head First Aid:

  • Picked up medications and donated supplies for conference.

 

Head Mental Health First Aid:

 

Regional Advisor:

  • Finished advisor lists and SB groups.

 

New Business:

 

EPIC Materials:

  • The following cabinet members must remember to bring these particular props for the EPIC vines.
  • Croissant- Wamfa.
  • Road work ahead sign, avocado, trays, fake rat- Emma.
  • Blue denim shirt- Monica
  • Potato, beet – Kinnon
  • Chicken suit- Margaret Ann
  • Sunglasses- Kara
  • Spiderman suit- Josh (not on cabinet)

 

SB supplies:

  • Need paper and cue cards for sessions.
  • Cabinet is asked to search for as many cue cards as they can find.

 

How-To:

  • 5 workshops are confirmed- Showtime, The Highland Bike Shop, Credit union, belly dancing, dance with Maureen Fraser, and university prep.
  • How-to booths include; how to fuzzy, juggle, wendy, glow, facepainting, positive messages, magnetic-poetry-rapping, how-to apply for RC/skillbuilding, photobooth.
  • People running booths must make posters for booths.

 

Media contest prizes:

  • Travel mugs, bags, and pizza coupons will be given to contest winners.

 

Reminders for cabinet:

  • Make packing list for conference to ensure nothing important is forgotten.
  • Start turn over package for your position early to remember key pointers.

 

Motion:

  • Monica motioned that delegates who have requested a refund will be replaced by delegates who missed the form deadline.
  • Cabinet was unanimously in favour to the motion.
  • Motion was passed.

Adjournment: Sam motioned to adjourn the meeting. Kara seconded the motion. Meeting was adjourned.

Metro Meeting Minutes – November 4, 2018

Metro Regional Cabinet Meeting

20181104

Location: Mount Saint Vincent University

Time of commencement: 19:03

Time of Adjournment: 21:29

Duration: Two hours and twenty-six minutes

Attendance:

Present Voting Members: Katie Bates, Becca MacAulay, Brooke Betyna, Youna McGowan, Jasmine Metzler, Alex Torrealba, DJ Shuman, Kailey Webber, Emily Webb, Ella Stacey, Julia Gonzales, Mitchell Aguinaga, Bleona Sahiti, Matthew Boutilier, Cameron Fiander, Isabelle Parmiter, Emily Robichaud, Renee McLeod

Present Non-Voting Members: Qendresa Sahiti, Anna Gaudet, Fortesa Sahiti, Quinn MacIsaac

Regrets: N/A

Positional Updates:

Secretary: She has been working on minutes.

Public Relations: Alex has twelve engagement sessions confirmed. The confirmed session topics are; Makeup, Living Eco-Friendly, Engineering, Gymnastics, Yoga, Improv, Balloon Animals, Aubcon, Scholarships, Inclusion, Sea Turtles, LGBTQ+, and Drag Queens. The Delegate Manual is ready. DJ got a monetary donation. Isabelle will be getting a cake for the winners of Epic.

Skillbuilding Co-Chairs: The Skillbuilding Retreat took place on Saturday, November 3. Almost every Skillbuilder was present. The Skillbuilding Manual has been sent to Mount Saint Vincent University for print. There are 32 Skillbuilders confirmed. They need egg cartons for one of the Skillbuilding activities. Julia L. will pick up the seeds and soil to plant in the egg cartons.

Head School Representatives: They are going to create the lunch schedule.

3-Tions: They currently have entered over 200 forms into the database. They are still waiting for cheques to arrive from some schools. They created the room list. Logistics and Chaperones will share a room. Fortesa advised the 3-Tions that the Mental Health First Aid and First Aid should be located in separate rooms, but both should be as central as possible. Quinn suggested that although the Advisors sleep in Vinnie’s Pub, there should be another room for the Advisors to do work and have a social area. The confirmation email should be sent out soon.

Welcoming Co-Chair: They are going to count their Fuzzies tonight. They believe they have enough finished. They have to wait to receive the final database before sending out the welcoming email.  Julia G. asked for the itinerary, so Becca will send it to everyone on Cabinet.

Wendy: The theme for the Talent Show will be the 90s. They requested that bright colours be added to the packing list. They made a few changes to Epic, but it still has the same concept. Every station will now be in Seton. They plan to show the Logistics their plan for Epic. At the Skillbuilding Retreat they taught everyone a few cheers. They will send cabinet a copy of the Cheer Bible. During Epic, Cabinet will be at the finish line ready for teams to finish. They will need a few members of Cabinet to run the Flower Station. Renee suggested that Cabinet does a performance together at the Talent Show. Fortesa asked how the WENDYs plan to change their costumes. She advised them that in the past there have been a lot of participation in the Talent Show, therefore they might not have enough costumes to change throughout the day as well as in between acts. She suggested that they switch costumes throughout the day and have one outfit for the Talent Show. Mitchell has foam mats for the Skillbuilding Co-Chairs. Julia L. advised them to make a set list of cheers. Mitchell made a playlist for conference.

Co-Premier: They met with Mount Saint Vincent University and signed the contract. They sent Jeremy the manuals. Becca met with Lindell Smith over the phone. They made positional itineraries. They have pinies for the Logistics and Chaperones.

Head First Aid: She has her team. Qendresa just needs to know what room she will be in and where every AED is located.

Head Logistics: They have ten Logistics confirmed to be on their team.

Head Chaperones: They have enough for three people per room. There will be coffee and snacks provided for the Chaperones as they have to stay up all night. Julia L. said in the past the rule has been as long as no less than two chaperones are awake it is fine for the others to take naps.

New Business:

What to expect:  Cabinet had some time to meet with their partners to create a list of what needs to be completed by Friday. Julia L. will pick items up if anyone needs anything for conference. Quinn and Julia L. will send the email to the Advisors. The Co-Premiers will be contacting some positions for a group check-in.

Conference T-Shirts: The Metro Regional Cabinet currently has 93 shirts to make delegate bags out of. Quinn will email Alumni telling them to bring old conference t-shirts.

Snapchat Filters: Fortesa advised the Co-Premiers that if by Monday they submitted a request for a Snapchat filter, they might get it for free.  If not, it should cost around $30.

Contests: Isabelle might be receiving Discovery Centre passes as a donation. They could be a prize for a contest on social media.

Communication: Cabinet tested out the Zello app which will be used as the main source of communication between Cabinet members. Julia L. suggested everyone on Cabinet should headphones with a microphone. Cabinet passed their phones around to ensure no one was missing anyone phone numbers.

Conference Eve: Conference Eve will be held this Friday, November 9 starting at 6pm. Cabinet will meet in their regular meeting room. Kailey will be making a post for people to comment what they plan on bringing. Julia L. would like all print requests by Friday at noon. Ella offered her house to any Cabinet members who need a place to stay Friday night after Conference Eve. Mitchell suggested that everyone on cabinet gets their flu shot by Monday, November 5 so it will kick in before conference.

Conference: Everyone on cabinet should be wearing at least one of their Cabinet wear at all times. Fortesa asked whether caffeine will be banned at conference this year. Julia L. suggested not to mention it. With the new smoking laws, the Designated Smoking Area is far from the building so there will have to be a schedule for trips. The list of dietary concerns should be sent to Becca. Cabinet and Logistics will be in Seton to help people arrive to their Engagement Sessions. Yoga and Gymnastics will need a larger space. There will be a Remembrance Day ceremony on Sunday during closing ceremonies. Anna G. will send her Kahoot to Renee.

Motion of Adjournment: Julia motioned to adjourn the meeting, Ella seconded said motion. Motion passed, meeting adjourned.

Date of the Next Meeting: November 9, 2018

Metro Meeting Minutes – October 28, 2018

Metro Regional Cabinet Meeting

20181028

Location: Mount Saint Vincent University

Time of commencement: 19:13

Time of Adjournment: 20:09

Duration: Fifty-six minutes

Attendance:

Present Voting Members: Becca MacAulay, Brooke Betyna, Youna McGowan, Jasmine Metzler, Alex Torrealba, DJ Shuman, Kailey Webber, Emily Webb, Ella Stacey, Julia Gonzales, Bleona Sahiti, Matthew Boutilier, Cameron Fiander, Isabelle Parmiter, Renee McLeod

Present Non-Voting Members: Qendresa Sahiti, Fortesa Sahiti

Regrets: Katie Bates, Mitchell Aguinaga, Emily Robichaud

Positional Updates:

Secretary: She has been working on the minutes.

Public Relations: Alex has nine confirmed Engagement Sessions. Isabelle needs everyone to respond to her email regarding Cabinet profiles to go in the Delegate Manual. She asks anyone who has not responded to do so by Monday, October 29. DJ has not heard back from any businesses about monetary donations. Becca and Fortesa advised him to call and show up to the business and follow through. The Delegate Manual is almost done.

Skillbuilding Co-Chairs: They have been reviewing the Skillbuilding application forms. They are currently planning the Skillbuilder retreat which is November 3. At the retreat, Anna C. will present a Mental Health video. Also the WENDYS will present Epic.

Head School Representatives: They need to draft their email to Advisors as well as create the lunch schedule.

3-Tions: The 3-Tions have been receiving forms and placing them in the database.

Welcoming Co-Chair: They made a draft of the packing list and are continuing to make more fuzzies.

Wendy: They have made a list of supplies for epic. They will make a sheet so Cabinet Members can sign up to bring items. Some examples include; a large puzzle, flashlights, some loose leaf, a sandbox, rocks to make an Inukshuk.

Co-Premier: The Metro Regional Cabinet is providing five scholarships. Becca will give the 3-Tions the information of the people receiving scholarships. Becca suggested that in the future there should be better promotion of scholarships. They got another Keynote speaker booked, his name is Quentrel Provo.

Head First Aid: Qendresa needs an update on the First Aid Kit. She has also given Bleona the forms for the people providing First Aid at conference.

Head Chaperones: They have been getting a team together. Fortesa feels that they should only need ten Chaperones for conference.

New Business:

Engagement Sessions: There needs to be better communication between the people giving delegates their Engagement Session room numbers. An idea to differentiate the first and second session would be to put a one by the first room number, then a two with the second. There should be people telling people about the pumpkin Engagement Sessions while they wait to register. Alex offered to work on making posters for the Engagement Session and place them along the wall so delegates can read them before they register. Isabelle is going to add step-by-step instructions on how to make the T-Shirt bags into the Delegate Manual.

Delegate Manual: The Delegate Manual as well as the Skillbuilding Manual needs to be sent to Mount Saint Vincent University no later than November 1.

Conference Eve: Conference Eve occurs the evening before conference. It is a night of preparation for Cabinet where they do anything they need to get done for conference. It will be held at Mount Saint Vincent University on Friday, November 9 starting at 7:00pm. The main task is to put all of the items for the Delegate bags in the skillbuilding rooms. Isabelle suggested assigning rooms to Cabinet Members prior to Conference Eve. There will be a Potluck and Becca will make a post in the Facebook page for members of Cabinet to sign up to bring food. The Co-Premiers will have a list of what to do at Conference Eve, but each individual position is asked to make their own to-do list.

T-Shirt Bags: Qendresa wanted to know how many shirts the Cabinet has to make the T-Shirt bags. Cabinet will be receiving shirts from Alex LeBlanc, Lorne Abramson, and Eliza Nobes. If Cabinet does not have enough shirts, Lorne has offered to donate bags from Diabetes Canada.

Motion of Adjournment: Ella motioned to adjourn the meeting, Bleona seconded said motion. Motion passed, meeting adjourned.

Date of the Next Meeting: Sunday, November 4

Strait Meeting Minutes – November 4th, 2018

 

NSSSA Minutes From:

Strait Regional Cabinet Meeting

20181104

 

Location:               1 Harbour view court

Time of Commencement: 5:08pm

Time of Adjournment: 6:03pm

Duration: 55 minutes

Attendance:

Present Voting Members: Payton MacMillan, Maddie Ehler, Margaret Ann Gillis, Kara MacDougall, Kinnon Wallace, Sam Silver, Wamfa Kumdoung, Monica Lumsden, Jack Clapperton, Mathew McEachern, Tessa Pelrine, Angus Kennedy, Aidan Doucet, Ria Juurlink, Emma Jukes, Noor Mohrez, Molly Vokey

Present Non-Voting Members: Dawn Thompson, Will Bowie, Logan Fox, Katelynn Libbus, Avery LeLièvre

Late:

Regrets: Paddy Wallace, Zac Foran

No-Shows:

 

Updates:

3-Tions:

  • Entered more forms into the database.
  • Started assigning delegates to advisors.

 

Skill Building Co-Chairs:

  • Finalized G.R.O.O.V.E skillbuilding manual.
  • Selected skillbuilders.
  • Sent confirmation email to skillbuilders.
  • Creating list of materials needed for SB sessions.

 

Public Relations:

  • Delegate manual was finalized and sent to St.FX to be printed.
  • Received 200 Tim Hortons coupons.
  • Received donations from Boston Pizza this week.

 

WENDY’s:

  • Finished EPIC.
  • Practiced cheers.

 

Head School Reps:

  • Helped Kara and the co-premiers finalize the G.R.O.O.V.E. shirt order.
  • Contacted all reps to make sure all forms were sent to 3-tions.

 

Welcoming Co-Chairs:

  • Completed the packing list and made into a PDF document.
  • Completed the welcoming email and is ready to send out.
  • Counted and organised fuzzies.

 

Secretary:

  • Sent out minutes from October 28th’s meeting.
  • Post minutes on NSSSA website.
  • Finalized G.R.O.O.V.E shirt numbers and sent them to First Choice.

 

Co-Premiers:

  • Been in touch with Rebecca Mesay via email and phone call. She is confirmed as our speaker.
  • Set up a meeting with Sodexo and event coordinators.
  • Placed and confirmed order for Radios and headsets with Bell.
  • Reviewed Sponsorship applications.
  • Helped to finalize T shirt order.
  • Helped to select Skillbuilder pairs.
  • Selected Nov 24th as potential date for open house. In contact with Mary Jessie.
  • Working on arrangements for driving students who struggle with walking long distances.
  • Selected one DA for a delegate.
  • Booked dance studio for advisor sleeping space.
  • Arranged delegate refunds.

 

Head Logistics:

 

Head Chaperones:

 

Head First Aid:

 

Head Mental Health First Aid:

  • Looking for another mental health first aid for conference.

 

Regional Advisor:

  • Edited delegate and skillbuilding manuals.
  • Edited packing list and welcoming email.
  • Organized advisors for delegates from outside regions.

 

New Business:

 

Delegate Assistant

  • Have one DA for G.R.O.O.V.E, cabinet is looking for another.

 

How-to Booths

  • Cabinet was reminded to send booth idea to the PRs for the how-to fair ASAP.

 

StFX Open House

  • The StFX open house for NSSSA cabinets will mostly likely be held on November 24th. Cabinet is encouraged to attend.

 

EPIC

  • Wendy’s picked out 13 vines to be recreated during EPIC. Each stationed skillbuilder will have a prop that correlates to their specific vine.
  • Initially, groups will try to guess each vine in order to begin recreating it. If the group is unable to guess the vine, they will play a short game or challenge in order to watch the vine and then continue to recreate it.
  • Groups try to guess first, if they can’t get it they have to play a short game to watch vine
  • The vines will be marked on creativity, rated out of 3 points.
  • If there is tie, groups points will be awarded for the amount of vines completed.

 

Skillbuilding Retreat

  • Is on Saturday, November 10th.
  • Cabinet should level out with non-cabinet member skill buildings during retreat.
  • A mandatory meeting will be after the retreat.
  • Rebecca Mesay is coming to do a short run-through of her speech with RC between retreat and meeting.

 

Meeting with St.FX

  • Co-premiers are having a meeting with StFX to discuss meal hall bracelets, meal prices, and driving arrangements during conference for physically restricted delegates. They will also discuss a geofilter for conference. The geofilter design will be finalized this week.

Adjournment: Sam motioned to adjourn the meeting. Angus seconded the motion. Meeting was adjourned.

Conference Committee Meeting Minutes – October 28, 2018

Conference Committee Meeting

20181028

Location: Mount Saint Vincent University

Time of commencement: 10:29

Time of Adjournment: 12:07

Duration: One hour and thirty eight minutes

Attendance:

Present Voting Members: Mary Stackaruk, Alex LeBlanc, Alex Torrealba, Jack Clapperton, Mathew MacEachern, Angus Kennedy, Emily Webb, Jasmine Metzler, Aidan Doucet, Youna McGowan, Ella Stacey, Mitchell Aguinaga, Kailey Webber,  Brie MacPhee, Reya Hanspal

Present Non-Voting Members: N/A

Regrets: Katelyn Libbus, Wamfa Kumdoung

Positional Updates:

Secretary: Kailey edited, sent, re-edited, then posted the minutes.

Public Relations: The Public Relations made a group chat and read over the Corporate Package. There is not much they can do until the Conference Committee confirms a conference name.

Skillbuilding Co-Chairs: Youna wrote up a few questions for the Skillbuilder application form. She has six questions. Alex suggested that they look at past years’ skillbuilding manuals for activity ideas as well as game ideas.

3-Tions: They have been getting to know each other. Mary suggested that they can start making registration forms.

Welcoming Co-Chair: They have been working on getting more yarn. Alex L suggested they should brainstorm ideas for the welcoming activity and potentially find a way to make it different from past conferences.

Wendy: Mitchell and Alex T each have costumes ready to go. They should start working with the Welcoming Co-Chairs to plan the welcoming night activity.

Co-Chair: Mary and Alex met with St. Francis Xavier following the last Conference Committee meeting. There is a lady who wants the Conference Committee to make something promotional to promote what the university offers. This would be great promotion for both the Nova Scotia Secondary School Students’ Association and St. Francis Xavier University. They also learned there are no restrictions on how to give out scholarships for conference.

New Business:

Valley: The Valley Regional Conference was supposed to be held from November 24 to the 25. This would have interfered with the Conference Committee’s scheduled meeting for November which was planned to be the 24. The conference has been postponed, therefore the meeting will remain scheduled to be held November 24.

Committee Wear: The top options for Committee Wear were; Crewnecks, Hoodies, Quarter Zips, and Windbreakers. An informal vote narrowed the options down to either Quarter Zips or Windbreakers. The Committee decided to order Windbreakers, Baseball Tees and Patches.

Conference Name: Some ideas for conference names were; Galaxy, Brilliant, Brilliance, Strive, Aurora, Journey, Believe, Quest, Stride, and Synergy. After some elimination, the popular names were: Brilliance, Strive, Journey, and Synergy. After long deliberation, the top two options are Synergy and Journey. The Committee weighed out the positives of each name. For Synergy; it would be easy to create skillbuilding activities based around teamwork, it seems professional which may be beneficial for Public Relations, good theme for a Keynote Speaker. For Journey; could have a cool welcoming video, good theme for a Keynote Speaker, Epic could be a map or have the theme of an adventure. There was concern that Journey might be too broad and too close to rise up and Reaching New Heights, and Synergy might be too specific. Mary suggested that a Welcoming video for Synergy could be themed around Mary and Alex looking for qualities, for example; spirit.  In the video, each member of the Committee would give them a quality that could be related to their position. Teamwork would be the theme of Synergy as by definition, it is when two or more agents work together to produce a combined effect greater than the sum of their separate effects. An informal vote took place and Synergy won unanimously.

Jack motioned to name the Provincial Conference “Synergy 2019”. Aidan seconded  said motion.

Motion passed unanimously. “Synergy 2019” will be the name of the Provincial Conference.

Logo: The Committee discussed ideas for the Conference Logo. Ideas discussed were; two substances combining, a logo spelling out Synergy with elements from the Periodic Table, people building a pyramid, something electricity relates, a puzzle. Mitchell suggested working with Canvas Clothing and ask them to design the logo. The most popular idea was to have a puzzle in the shape of Nova Scotia split into each region. The shirt would be black and each region would be their regional colour. Also, “Synergy” would be written in white and placed horizontally across the province. All members are asked to draft up an idea then submit them to Alex L. There will be a vote held at the November meeting.

Full Value Contract: A pair of jean shorts were passed around as the Full Value Contract. Committee Members signed their name and wrote the eight key concepts on the shorts.

Christmas: Mary and her Mom has offered to host a Conference Committee Christmas themed sleepover. This would be a great opportunity for the committee to get to know each other better. The December Conference Committee meeting will be held Friday, December 21 at 8:00pm.

Holiday Card: Jack and Angus work at Staples. Jack mentioned that there is currently a sale on Christmas cards. He suggested that the Committee makes a Holiday card that Public Relations could send out to businesses. This card could be made at the December meeting.

Motion of Adjournment: Mitchell motioned to adjourn the meeting, Emily seconded said motion. Motion passed, meeting adjourned.

Date of the Next Meeting: Saturday, November 24

Strait Meeting Minutes – October 28th, 2018

 

NSSSA Minutes From:

Strait Regional Cabinet Meeting

20181028

 

Location: 45 Tamara drive, Antigonish

Time of Commencement:       5:07pm

Time of Adjournment:     6:22pm

Duration: 1 hour 15 minutes

Attendance:

Present Voting Members:       Wamfa Kumdoung, Maddie Ehler, Ria Juurlink, Mathew MacEachern, Angus Kennedy, Tessa Pelrine, Payton MacMillan, Aidan Doucet, Jack Clapperton, Margaret Ann Gillis, Sam Silver, Kinnon Wallace, Monica Lumsden, Kara MacDougall, Molly Vokey, Emma Jewkes, Noor Mohrez

Present Non-Voting Members: Dawn Thompson

Late:

Regrets: Zac Foran, Logan Fox, Wilfred Bowie, Paddy Wallace, Katelyn Libbus, Avery LeLièvre

No-Shows:

 

Updates:

3-Tions:

  • Collected forms.
  • Created a new database on google sheets.
  • Started entering forms into G.R.O.O.V.E database.

 

Skill Building Co-Chairs:

  • Currently working on session 5 and other “housekeeping” things in the manual’s introduction.
  • Backpocket games are complete.
  • Receiving SB applications and started reading them over.

 

Public Relations:

  • Checked-in with businesses about donations.
  • Made social media posts.
  • Got more confirmations about donations and how-tos.
  • Received confirmation about how-to’s for Highland Bike Shop and Showtime Fitness.

 

WENDY’s:

  • Studied the cheer bible.
  • Finalized the dance theme.
  • Worked on EPIC more .

Head School Reps:

  • Had presentation at CBHA.
  • Dropped off forms and posters at Inverness, Dalbrae and NDA.
  • Promoted at SAREC with Mackenzie.
  • Had a mini meeting with reps from SAREC and Dalbrae.
  • Met with Dalbrae principal.
  • Had check in with Amber.
  • Made a plan for dealing with the issue of Canada Post striking.
  • Collected forms from reps at all schools.
  • Created a database for shirt sizes.
  • Organized issues with Richmond.

 

Welcoming Co-Chairs:

  • Made more fuzzies.
  • Started putting fuzzies on cardboard for easier transportation.
  • Continued to work on packing list draft.

 

Secretary:

  • Sent out minutes to cabinet from the October 21st meeting.
  • Posted minutes on NSSSA website.

 

Co-Premiers:

  • Sponsorship application was released.
  • Promoted.
  • Conference fees for Dr.J international students are being covered by the school. Forms from these students were signed by Dr.J principal Jack MacDonald.
  • Emailed Bell Mobility about booking radios for conference.
  • Still trying to get a response from Rebecca Messay about being a keynote speaker.
  • Looking for one more advisor.

 

Head Logistics:

  • Picked logistics team for G.R.O.O.V.E.

 

Head Chaperones:

  • Chose chaperone team for G.R.O.O.V.E.

 

Head First Aid:

  • Gathered first aid team for G.R.O.O.V.E.

 

Head Mental Health First Aid:

  • Meagan Kettley will be at conference on the Saturday of G.R.O.O.V.E as a mental health first aid.

 

Regional Advisor:

  • Collected forms.
  • Organized advisors.

 

New Business:

 

 

Conference Numbers:

  • 156 delegates, including skillbuilders.
  • Sponsorship application was posted on the NSSSA website. At least four students can be sponsored.
  • Students who weren’t planning to attend conference are permitted to register late if they require a sponsorship.

 

G.R.O.O.V.E. How-To Fair/ Workshops:

  • Cabinet discussed the organizational details of the new style of how-tos.
  • As delegates register, 3-tions will write the delegates’ skillbuilding numbers on their bracelets. The PRs will then get the delegates to sign up for one workshop, with delegates from groups 1-6 signing up for the first round of workshops, and groups 7-13 signing up for the second round (or vice versa). The PRs will also write the room numbers that correspond with the how-to’s the delegates sign up for.
  • During how-to’s, one half of the SB groups will go to the how-to fair, while the other half will attend how-to workshops, then the groups will switch.
  • PR will tell the people running how-to’s come early to avoid confusion about room numbers.
  • Cabinet was reminded to email the PR’s about booth ideas for the how-to fair.

 

EPIC:

  • Will be vine themed.
  • Instead of running games, one SB in the partnership will stay with their group, while the other SB will stay in one area. The groups will moved around to the stationed SBs who will show them vines the groups must recreate and the other SB will film.
  • After the groups recreate the most vines they can, the videos will be sent to the Wendys.
  • The EPIC prize will be awarded to the group with the funniest and most creative fun recreations.

Adjournment: Monica motioned to adjourn the meeting. Kinnon seconded the motion. Meeting was adjourned.

Chignecto Meeting Minutes – October 28th 2018

Minutes from:

 

Chignecto Regional Cabinet Meeting

10/28/18

 

Location: Truro Library

 

Time of commencement: 2:07

Time of Adjournment:  2:53

Duration: 46 minutes

 

– Attendance –

 

Present Voting Members: Clarissa Pasion, Jorja Smith, Beth McNeill, Zoe Morgan, Emily Chauder

Present Non-voting: Linda Suo

Regrets: Brady Webb, Josh Lohnes, Mullen Boulter, Emma Trottier, Maddie Tennant

No shows:

 

– Updates –

 

New Business:

Cabinet talked discussed the itinerary and made slight changes. Cabinet is still deciding on the number of skill building groups there will be and whether 4 small groups would be best or 2 larger groups.

The night before conference Cabinet usually stays at someone’s house who is close to the venue to make name tags, delegate bags and welcoming video.

Kids from Truro Junior High seem very interested in coming to our conference but have not yet gotten their forms in.

 

Co-Premiers: T-shirts may not be ready for conference and they might have to be delivered or mailed out to schools after.

3-Tions: The forms are in the database. We have a delegate with a peanut sensitivity and another with an egg allergy. Cabinet should label snacks that contain such.

SkillBuilding Chairs: The manual is ready to go and Zoe and Brady will get supplies themselves. Skillbuilding retreat will take place the morning of conference around 7:30ish. Skillbuilding chairs should send out the manual to skillbuilders.

Public Relations: PRs have been doing follow up calls, a lot of businesses are pretty promising. Some have not agreed to sponsor the Junior Event but may sponsor or donate to Regionals.

WENDY’s: Epic is finalized, and cabinet will have to help out with it on the day. The cheer bible is done and WENDYs should send it to the Skillbuilding Chairs to pass along to Skillbuilders. WENDY’s will get a cake for the winners of EPIC and maybe a chocolate bar if the group with the delegate with the egg allergy wins.

Head School Representatives: Emily has been reminding schools of the conference by email and pushed the form deadline to November 2nd in hopes to get more people.

Welcoming Chair: Kelsey has 70 fuzzies made. The delegate manual will be finalized soon and the Welcoming activity is ready. She will get candy for the pass the parcel.

Secretary: Clarissa will email Steve during the week to see if the hoodies are ready or not. If so, Emily has offered to pick them up since her mother is in Halifax often.

Regional Advisor: Linda had many forms with checks to give to Emily. The advisors so far are Beth’s dad, Linda’s husband and Jorja’s mom. She will get subway and board games for the advisors. She needs cups for the Keurig and coffee and tea. Parrsboro has been in contact with Linda wondering if their forms were received, which they were as confirmed by Emily.

 

 

Adjournment: Zoe adjourned the meeting, Emily seconded the motion.

 

Conference Committee Meeting Minutes – September 30, 2018

 

Conference Committee Meeting

 

20180930

 

Location: Saint Francis Xavier University

 

Time of commencement: 10:12

 

Time of Adjournment: 11:33

 

Duration: One hour and twenty one minutes

 

Attendance:

 

Present Voting Members: ​Mary Stackaruk, Alex LeBlanc, Alex Torrealba, Jack Clapperton, Wamfa Kumdoung, Brie MacPhee, Mathew MacEachern, Angus Kennedy, Emily Webb, Jasmine Metzler, Aidan Doucet, Reya Hanspal

 

Present Non-Voting Members: ​Chris Gordon, Katelyn Libbus

 

Regrets: ​Youna McGowan, Ella Stacey, Mitchell Aguinaga, Kailey Webber

 

No-Shows: ​N/A

 

Positional Updates:

 

Public Relations: The Public Relations looked over the corporate package.

 

Welcoming Co-Chairs: They started a group chat and looked over past delegate manuals.

 

Advisor: Chris made some new registration ideas that will be brought up at a meeting with Saint Francis Xavier University.

 

Mental Health First Aid: They got a grant to provide Mental Health First Aid training for anyone 18 or older who is interested in getting their Mental Health First Aid training.

 

WENDYS: Alex and Mitchell had a discussion about EPIC, but are focusing more on their regional positions for now.

 

Skillbuilding Co-Chairs: They are going to start working on the skillbuilding manual in the near future. They also need to begin communicating soon.

 

3-Tions: They created a group chat and are working on getting used to Excel and registering people into the database.

New Business:

 

Patches: Steve from First Choice Sportswear offers patches, will have to look into if we can iron these patches onto selective clothing.

 

Keynote: The Committee is going to try and book Drew Dudley. Chris has Dudley’s contact information and hopefully his rate and availability will align with conference.

 

Meeting with Saint Francis Xavier University: They discussed ideas to bring up with the university regarding conference. Ideas mentioned were; printing options for manuals such as the skillbuilding manual, and plans to modify online registration.

 

Valley: The Provincial Cabinet is hosting a Valley Regional Conference on November 25th which happens to be a meeting date for the Conference Committee. The Co-Chairs may need to potentially move the meeting to another time. They will update the Committee when they have more information.

 

Email Etiquette: Members of the Nova Scotia Secondary Students’ Association need to uphold a good overview of professionalism, which correlates with our communication through emails. Members are advised not to forget to reply, as that leaves the other parties in the dark and can affect how people view the organization as a whole. It is important to be responsive and acknowledge the people you are emailing with.

Fundraising Idea: In Antigonish, committee could potentially contact Coles. The committee could possibly run the store for the night and collect a portion of the sales to put towards supporting people to go to conference for free.

 

Conference Names: The Committee decided to no longer stress choosing a conference name that builds off of last year’s Conference, “Rise Up”. The objective is to think of perhaps a completely new theme the will support a great message. Some names mentioned were; Hope, Brilliance and Galaxy. Conference Committee members are to come to the next meeting with conference name ideas and potential logos.

 

Committee Wear: The Co-Chairs decided to take an informal vote to figure out what members of the Committee wanted regarding committee clothing. There will be no order for bucket hat as the majority of committee members have already ordered one through their Regional Cabinet. The informal voting results showed that the majority of the Thanksgiving Committee would rather order Hoodies over Crewnecks or Quarter Zips. Four members voted to order Hoodies. Quarter Zips and Crewnecks tied with three votes. Ideas for the colour of the Hoodies were; beige, purple, or grey. The Committee also voted to order Committee shirts that would be different than the conference shirts given out to attendees. The Committee unanimously decided that the Committee shirts will be Baseball Tees on which the sleeves will be the colour of the conference t-shirts.

 

Motion of Adjournment: Angus motioned to adjourn the meeting, Aidan seconded said motion. Motion passed, meeting adjourned.

Date of the Next Meeting: Sunday, October 28.

Metro Meeting Minutes – October 21, 2018

 

Metro Regional Cabinet Meeting

20181021

Location: Mount Saint Vincent University

Time of commencement: 19:29

Time of Adjournment: 20:26

Duration: Fifty-seven minutes

Attendance:

Present Voting Members: Katie Bates, Becca MacAulay, Brooke Betyna, Youna McGowan, Jasmine Metzler, Alex Torrealba, DJ Shuman, Kailey Webber, Emily Webb, Ella Stacey, Julia Gonzales, Mitchell Aguinaga, Bleona Sahiti, Matthew Boutilier, Cameron Fiander, Isabelle Parmiter, Emily Robichaud

Present Non-Voting Members: Anna Campbell

Regrets: Renee McLeod

Positional Updates:

Secretary: Kailey has been working on the minutes.

Public Relations: DJ sent out more emails to businesses regarding monetary donations. Isabelle needs everyone to send her an email answering the questions for the write up as well as a picture. Alex has a few confirmed Engagement Sessions; Jen from the Tare Shop, Anna C. is bringing a few people, balloon animals with Becca’s dad, someone from Aubcon, Vanity Matrix who is a drag queen, Kailey will run an Improv session, and makeup with Fortesa. Mitchell’s friend might be able to run a Yoga session. Isabelle has to make the sponsor page for the Delegate Manual.

Skillbuilding Co-Chairs: They are done the Skillbuilding Manual. They are looking for supplies like; egg cartons, soil, seeds, craft supplies, and old conference shirts.

Head School Representatives: Almost all the Advisors are in their School Representative Database. They need to figure out the lunch schedule with the 3-Tions.

3-Tions: They’ve been continuing to work on the database. They have a draft of the confirmation email ready.

Welcoming Co-Chair: Julia G and Ella made more Fuzzies. They are waiting for the complete database to send the welcoming email.

Wendy: Mitchell asked if there are any ideas for the theme of the Talent Show. Mitchell and Renee suggested Cherry Blossom. Becca and Katie are trying to see if Mount Saint Vincent University will allow them to use the whole campus for Epic.

Co-Premier: They ordered the patches and they are supposed to arrive on November 9. They are contacting another Keynote Speaker. His name is Quentrel Provo. Isabelle mentioned that McDonald’s is hosting a fundraiser where part of the profits from Big Macs are going towards a new Basketball court in North Preston. There are some students who may like to speak about the community.

Mental Health First Aid: She currently has four people on her team.

New Business:

Forms: Registration forms for conference are due tomorrow. The refund date is November 1. Cameron mentioned that Canada Post may be going on strike tomorrow. After some research, it may be okay as it looks like the strike in Halifax may only last 24 hours due to rotations. The Co-Premiers advised that if a school does not have a close relationship with the organization, their representative should let the Principal know how conference registration works. Cheques from Delegates and Skillbuilders must be written to their school, then the school will write one to the Nova Scotia Secondary School Students’ Association.

Communication: Becca and Katie tested out the app Zello and it worked well in the building. Zello is a Walkie-Talkie app that could be use for big group communication during conference. This should not be used for contacting individual people. To contact individuals, Cabinet members are encouraged to text or call that person’s personal cell phone. The Skillbuilding Co-Chairs will be using Remind to communicate with the Skillbuilders.

Check Ins: The Alumni positions usually receive special conference t-shirts that differ from the Delegates. For Mental Health and Physical First Aid, Anna C. has yellow and red armbands. For the Logistics and Chaperones, Becca suggested them wearing Pinies. Brooke said that she has a ton of Pinies.

Conference: Becca and Katie reminded Cabinet that they are here to help with anything. 3-Tions still need forms from some Cabinet Members.

Conference Itinerary: In past years, each position got their own positional itinerary. They will be given out at or before November 9.

Motion of Adjournment: Katie motioned to adjourn the meeting, MItchell seconded said motion. Motion passed, meeting adjourned.

Date of the Next Meeting: Sunday, October 28.

 

Metro Meeting Minutes – October 14, 2018

Metro Regional Cabinet Meeting

20181014

Location: Mount Saint Vincent University

Time of commencement: 19:12

Time of Adjournment: 20:10

Duration: Fifty-eight minutes

Attendance:

Present Voting Members: Katie Bates, Becca MacAulay, Brooke Betyna, Youna McGowan, Jasmine Metzler, Alex Torrealba, DJ Shuman, Kailey Webber, Emily Webb, Ella Stacey, Mitchell Aguinaga, Bleona Sahiti, Isabelle Parmiter, Emily Robichaud, Renee McLeod

Present Non-Voting Members: Quinn MacIsaac, Julia Lawrence, Anna Gaudet

Regrets: Cameron Fiander, Julia Gonzales, Matthew Boutilier

Positional Updates:

Secretary: Kailey is continuing to edit, send, and post the minutes.

Public Relations: Isabelle sent some more emails regarding donations. She also worked on the delegate manual. She needs pictures and a write up from everyone.  DJ has been looking for monetary donations, but has not received any responses yet. Quinn suggested that he contacts law firms. So far, Alex has received two confirmations for engagement sessions.

Skillbuilding Co-Chairs: They have almost all of the skillbuilding sessions typed. They are currently looking for foam puzzle pieces.

Head School Representatives: Brooke and Katie visited Island View High School. They gave a presentation and gave out a lot of forms. The French schools are having a conference the same weekend as Blossom 2018 so Carrefour and Sommet will not be able to attend. The Head School Representatives made a groupchat with the school representatives.

3-Tions: They have been working on the database as well as responding to emails.

Welcoming Co-Chair: They sent out the welcoming email. The welcoming video is almost done.

Wendy: Mitchell and Renee made the whole plan for Epic and explained how it will work. They plan to use the whole campus so Katie and Becca will have to make sure that’s okay. They also have all of their costumes.

Co-Premier: Becca and Katie are ordering the patches tomorrow. They have been contacting local speakers to be a keynote speaker at conference. They are looking into Councillor Lindell Smith. Cabinet needs to be promoting as forms are  due in one week.

Head Logistics: They have some people confirmed to be logistics.

New Business:

Communication: Cabinet has to decide what to use instead of headsets. Facebook Messenger could work, but the wifi does not reach outside the buildings. At the next meeting Cabinet should decide how they want to communicate during conference. Arrival Times: The wrong time was put on the delegate forms. Delegates are to arrive at 9:00 and Skillbuilders arrive at 8:00.

Motion of Adjournment: Alex motioned to adjourn the meeting, Emily W seconded said motion. Motion passed, meeting adjourned.

Date of the Next Meeting: Sunday, October 21