Minutes from:

 

Chignecto Regional Cabinet Meeting

12/09/18

 

Location: Truro Library

 

Time of commencement: 1:15

Time of Adjournment: 2:04

Duration: 49 minutes

 

– Attendance –

 

Present Voting Members: Jorja Smith, Beth McNeill, Emily Chauder, Kelsey Hann, Clarissa Pasion

Present Non-voting: Linda Suo

Regrets: Josh Lohnes, Zoe Morgan, Brady Webb, Mullen Boulter, Maddie Tennant, Emma Trottier

No shows:

 

– Updates –

 

New Business:

Cabinet debriefed the Junior Event. Delegates, advisors and skillbuilders were content and gave great feedback on how smoothly the conference went.The participation and attitudes of the delegates were great and there was a clear change of the two between the start and end of conference.

In regards to things that need improvement, only skillbuilders are supposed to be in skillbuilding sessions; all others should stay out. When buying things, it is important that things are ran through the co-premiers before they are bought, not after. Epic went well, but in order for it to be better, the plan should be thoroughly discussed at a meeting before conference. For Regionals, it is expected that we have actual delegate bags with things in them. Most businesses that did not donate for the Junior Event said that they would donate towards Regional Conference. If Cabinet finds a venue as soon as possible, forms can be put out sooner. This leaves room for error and keeps things organized. We also need to press schools to make sure they contact the 3-tion to reassure that their registration forms were received.

Co-Premiers: Co-premiers have been looking into venue options. The Emmanuel Baptist Church declined because of Sunday school. The Tatamagouche Centre was good but was really expensive at about 120 dollars per person. The best current option is the Debert Conference Centre. They provide conference rooms, 3 meals with great food and accommodations with actual beds. They give a good price and it would be ideal for Chignecto to develop a relationship with this venue for future conferences. Co-premiers will inquire about having a dance at this venue and will try to get the venue confirmed before christmas.

Canadian tire donated an 1800 dollar gym set. Cabinet discussed doing a raffle on it. Another option is to just put it on kijiji and get the money upfront all at once to Fundraise the t-shirt cost.

A lot of car dealers and accountants give cash donations towards conferences so Cabinet and Public Relations should look into that.

The unconfirmed date for regionals will be February 2-3 and cabinet would set up on 1st.

The goal for Regional conference is 40 delegates

3-Tions:

SkillBuilding Chairs:

Public Relations:

WENDY’s:

Head School Representatives:

Welcoming Chair:

 

Adjournment: Clarissa adjourned the meeting, Kelsey seconded the motion.