NSSSA Minutes From:
Conference Committee Meeting
Location: Mount St. Vincent University, Rosaria 404
Time of Commencement: 12:09 PM
Time of Adjournment: 1:59 PM
Duration of Meeting: 1 hour 50 minutes
Attendance and Regrets:
Present Voting Members – Abbey McClung, Fortesa Sahiti, Sam Silver, Nicholas Wells, Alex
LeBlanc, Aidan MacFarlane, Sara Murrin, Cameron Muise, Issac Hurshman, Kassandra
Present Non-Voting Members – Lorne Abramson, Chris Gordon, Peter Woo
Regrets – Donald Jewkes, Alex Hannam, Mullen Boulter, Rebecca MacKeen, Jenna Viscount,
Tiffany MacLennan, Jenna MacEachern, Tineke Weld
CC Advisor – Talked to some advisors.
Welcoming Co-Chairs – The Welcoming Co-Chairs are almost finished making the fuzzies.
They’re running out of yarn slowly but as of right now, Alex has about 200 fuzzies created. They
have finished and planned the welcoming activity which will be a photo scavenger hunt. The
Welcoming Co-Chairs have decided that for people who do not have a device to take pictures
with, that they will pair with someone who does. The Welcoming Co-Chairs need the following
items: keynote speaker profiles whenever we confirm the third speaker, itinerary messages, and
all sponsorships. The Welcoming Co-Chairs will get the photos and questions for the cabinet profiles from the select few on CC today. As well, Provincial Cabinet profiles have not been received. They also need the discussion topics for Dyadic Encounters from the Skillbuilding Co-Chairs. They are also working to finish up the delegate manual, and to draft a welcoming email and video.
WENDYs – The WENDYs have created a list of activities and things needed for the late nighter.
They are working with the Skillbuilding Co-Chairs to finish up the planning for EPIC. The theme
of EPIC will be Mountain Climbing since the logo for Reaching New Heights is of a man climbing
a mountain. Activities will be related to climbing mountains, hiking, etc. The WENDYs have
decided that each skillbuilding group will have a flag as well. The WENDYs are working to finish
up the playlist for the dance.
Public Relations – The Public Relations have contacted most of the people on their lists, but
there is still a few people who they need to get a hold of. They expressed their concern, that it is
seemingly difficult to get donations. Lorne suggested that any contact made between a business
and themselves should be face-to- face. He also suggested that the Public Relations should
know what they’re looking for when they are going into a business. Lorne said that places like
the MLA office, RBC, bank companies, any school boards, and Dollarama will have any
delegate bag stuffers we are looking for. Any cash donations we receive should go to the
Skillbuilding Co-Chairs – The SB Co-Chairs called Chocolate Lake in Halifax to see whether
we can have the second skillbuilding retreat there. Chocolate Lake was unfortunately all booked
up. Fortesa mentioned that the committee could book L’Ecole Acadienne du Sommet, since the
Metro Regional Cabinet used the same school for their skillbuilding retreat. Aidan will look into
that. Saint Francis Xavier University is now booked for the first skillbuilding retreat on May 6,
2017 from 11AM – 5PM. Aidan mentioned that all committee members must be in attendance
for both days at the skillbuilding retreats. The SB Co-Chairs are done the skillbuilding manual
except for the conference itinerary that needs to be finalized. There is 25 potential skillbuilders
registered for conference thus far.
Head Logistics – The Head Logistics have received 17 applications from alumni.
CC Co-Chairs – The CC Co-Chairs expressed that online registration is going well thus far.
They are receiving a lot of emails regarding the payment process. The Co-Chairs have
confirmed various speakers for the conference. The StFX sponsored speaker is Dr. Beth
McCharles. The second speaker will be Lennett Anderson, a motivational speaker that spoke at
CSLC 2015. The third speaker is TBD. The Co-Chairs have contacted major universities about
donating, but they are waiting for responses at this time.
Provincial Advisor – Lorne expressed concerns about the promotion of the conference this
year as registration numbers are low at this time. He expressed that we still need to be
promoting and getting the word out. Lorne discussed the usual schools that sends students to
provincial conference, and key schools to target for promotion. This will be talked about more at
the Provincial Cabinet meeting. Lorne and Aidan also expressed that numbers for conference will for certain rise when the closing registrationdate approaches.
Pre-Conference – All Conference Committee members must arrange to arrive at conference on
Tuesday, May 16, 2017 until Monday, May 22, 2017. Lorne expressed that the Logistics team
should also arrive on Tuesday as well to help setup for conference, as that is their purpose.
3-Tions – Keep on forwarding registration forms to appropriate CC members and update
WENDYs – EPIC needs to be finalized. A list of what items are needed and what activities
they are for should be made.
Skillbuilding Co-Chairs – Help the WENDYs finalize EPIC. Choose Skillbuilders for conference and finalize SB manual.
Public Relations – Reach out to businesses in person. Contact the rest of the database.
Head Logistics – Pick out Logistics and draft Logistics email.
Welcoming Co-Chairs – Finalize all activities and finish up the delegate manual.
CC Co-Chairs – Find a venue for the 2nd day of the SB retreat. Find a third motivational speaker. Get registration numbers to StFX by May 6th .
Alex LeBlanc motions to adjourn the meeting. Sam Silver seconds the motion. Motion carried. Meeting adjourned.
Next Meeting: TBD