NSSSA Minutes From:

Conference Committee Meeting

10232016

Location: Saint Francis Xavier University, Schwartz Building Room 190

Time of Commencement: 11:05

Time of Adjournment: 1:05

Duration of Meeting: 2 hours

Attendance and Regrets:

Present Voting Members- Aidan MacFarlane, Kassandra Kelbratowski, Rebecca MacKeen, Alex Leblanc, Abbey McClung, Sam Silver, Fortesa Sahiti, Alexandra Hannam, Nicholas Wells, Cameron Muise, Sara Murrin, Mullen Boutler, Donald Jewkes

Present Non-Voting- Jenna Viscount, Jenna MacEachern, Tiffany MacLennan, Chris Gordon, Peter Woo

Regrets- Isaac Hurshman, Tineke Weld

No Shows-

Positional Updates:

Welcoming Co-Chairs- Working on coming up with a welcoming activity along with fuzzies, and started making fuzzies.

WENDYS- Completed the first draft of the talent show form, and started collecting costumes and memorizing cheers.

3-TIONS- Called each other and created a timeline on basecamp.

Public Relations- Created a timeline on basecamp.

Head Chaps- Created a timeline on basecamp.

Skillbuilding Co-Chairs- Created a timeline on basecamp, and came up with the 8 topics for the skillbuilding sessions.

Co-Chairs- Created a timeline on basecamp, talked to each other, and received a price quote from first choice sportswear and received names sizes and positions from CC members. Collected the money at the meeting, and will be ordering the sweaters soon.

Secretary- Typed up the minutes, sent them to everyone on CC and put them on the website.

Head Logistics- Discussed putting logistics in a line of sight to the dorms after 30 minutes of meal time to add flexibility and free time, and are working on deciding the number of logistics to have.

New Business:

Free Time: Currently finding ways to give people more free time at conference as this was an issue last year. Looking into having a break in between lunch and supper to give people time to themselves. The President, Vice President Internal and Vice President External elections will take place together instead of separately this year. Also looking into having an organized activity during free time to give options, which may include an activity on the field, or drawing with chalk. Co-Premier elections took too long last year; online voting could be an option to shorten the process. Looking into making the Annual General Meeting optional to create more free time, but it would still be mandatory for cabinet and committee members. Below are parts of possible schedules for conference.

Friday- Lunch, Free time, Opportunities Fair, Skilbuilding Sessions, Supper, Talent Show Prep.

Saturday- Breakfast, Skillbuilding Sessions, Keynote Speaker, Co-Premier elections, Lunch, Annual General Meeting/Free time, Skillbuilding Sessions.

Concert at Provincials: Dereck Thibault (NSSSA Webmaster) emailed the Co-Chairs about Rich Aucoin who is a Halifax musician, and possibly getting him to come and do a concert during conference. Committee voted to attempt to get him to come and put on a concert.

Opportunities fair: Everyone will go to the opportunities fair together and not split off, could possibly have this in the Keating Millennium Centre to fit everyone. A decision will be made at a later date. The committee is looking into adding activities and booths that are more engaging and that make the opportunities fair more appealing such as mini activities, a Photo-booth, puppies from SPCA, stress relief activities, laughing yoga, and others as well.

Conference name: Possibly called Reaching New Heights. The committee will come up with more ideas and will decide at the next meeting.

How Tos: Last year how tos were not done because they are very hard to organize and are difficult for logistics to manage due to problems in the past. There are many problems that could arise from doing how tos. If the committee was to take it on, they would want to get more leadership benefits out of it and have set sessions. Everybody could be doing the same how to learning the same thing so it isn’t as spread out as much and it would give everyone an equal opportunity to learn about leadership, and other important topics and can share skills and useful information that will make attendees better leaders and more informed on relevant topics. The committee would want to find a new name for these sessions as it is new and improved from how tos. The groups would be small, but not with their skillbuilding groups, so there are new faces and and new people to meet. The session topics would be important and relevant so everyone can take something from each such as mental health, leadership, etc. If plans change the how tos can be changed into a game or challenge event.

Tasks for the Month:

Welcoming Co-Chairs- Will be creating the delegate manuals. Start thinking about what the delegate manuals will contain, and draft some questions to ask CC and PC members to include in them as well.

WENDYS- Start thinking of ideas for Epic and the Late-nighter, and put them in google docs and share it with Co-Chairs.

3-TIONS- Online registration information will be sent to the 3-tions once the Co-Chairs talk with StFX, so prepare for that.

Public Relations- Get the database going and start getting ideas down of what businesses you want to contact.

Skillbuilding Co-Chairs- Start a google doc of games, topics, and ideas for the skillbuilding sessions and keep it organized. Keep in contact with each other and share the document with the Co-Chairs.

Secretary- Send out completed minutes.

Alex Leblanc motions to adjourn. Jenna MacEachern seconds, motion carried, meeting adjourned.

Next Meeting: November 11th at Mount Saint Vincent University at 1:00pm