NSSSA Minutes From:
Conference Committee Meeting
Location: Mount Saint Vincent University, Rosaria Building, Room 404
Time of Commencement:11:06
Time of Adjournment:12:22
Duration of Meeting: 1 hour 16 minutes
Attendance and Regrets:
Present Voting Members- Kassandra Kelbratowski, Aidan MacFarlane, Cameron Muise, Alex Leblanc, Isaac Hurshman, Donald Jewkes, Sara Murrin, Rebecca MacKeen, Sam Silver, Fortesa Sahiti, Abbey McClung, Alexandra Hannam
Present Non-Voting- Chris Gordon, Peter Woo, Liam Haliburton, Katelyn Libbus
Regrets- Nicholas Wells, Mullen Boutler, Tiffany MacLennan, Jenna MacEachern, Jenna Viscount, Tineke Weld
Changes/Improvements: Working on finding ways to give delegates more free time at conference; possibly before or after meals. Was an issue for delegates at the last conference.
Dance: Exceeding Expectations dance was in a big space, and was echoey. The DJ did not play good music; played strange remixes, and would not take requests. The DJ booth was in a corner, it was very hot, and was hard to hear the music. Looking into an alternate to dance, maybe late-nighter connected to dance, but different space must be found. At the dance two years ago (Taking Charge 2015), the space was more confined and it was a Much Music video dance with video screens and activities. Projectors could be put up, have some activities with a host, will be looked into at a later date.
Scholarships: STFX gives money for scholarships, the committee may look into further fundraising at a later date.
Basecamp: Basecamp is a website/app where committee members can set and manage to-do lists. Each position will have their own set of to-do tasks to complete for conference. If committee members cannot complete a to-do in the allotted time frame, a comment can be added to the thread to ensure that the committee is aware, and the to-do has not been forgotten. Notifications are sent to everyone on the committee when a task is completed. This encourages and provides extra motivation to complete tasks. The app is called Basecamp2 for iPhone.
Spiritwear: Spiritwear options for committee were debated. Committee voted to purchase crewneck sweaters as main spiritwear, and voted to decide a secondary article of spiritwear at a later date. Clothing will be ordered early so that it may be worn prior to Provincial Conference. There will be a Facebook poll at a later time to decide on colours.
Tasks for the Month:
Welcoming Co-Chairs- Brainstorm ideas for Welcoming Activity.
WENDYS- Make the first draft of the talent show form. Start to collect costumes. Will be sharing epic with Skill-building Co-Chairs.
3-tions- Get to know each other.
Public Relations- Gather ideas of potential sponsors, look into last year’s list of sponsors. Try to find sponsors involved with other events.
Skill building Co-Chairs- Begin brainstorming what each session will focus on. Come up with topics for each session, at least 1 new activity in per session. Look through old Skillbuilding manuals for reference. Will be sharing epic with the WENDYS.
Secretary- Send out completed minutes.
Head Logistics- Begin coming up with logistical plans.
All- Meet with your partner to create timelines of tasks to be completed throughout the year. Send to Co-Chairs within the week so that the timelines can be added to Basecamp.
Alexandra Hannam motions to adjourn. Donald Jewkes seconds, motion carried, meeting adjourned.
Next Meeting: October 23rd at Saint Francis Xavier University at 11:00am