Conference Committee Meeting
Location: Saint Francis Xavier University
Time of commencement: 10:12
Time of Adjournment: 11:33
Duration: One hour and twenty one minutes
Present Voting Members: Mary Stackaruk, Alex LeBlanc, Alex Torrealba, Jack Clapperton, Wamfa Kumdoung, Brie MacPhee, Mathew MacEachern, Angus Kennedy, Emily Webb, Jasmine Metzler, Aidan Doucet, Reya Hanspal
Present Non-Voting Members: Chris Gordon, Katelyn Libbus
Regrets: Youna McGowan, Ella Stacey, Mitchell Aguinaga, Kailey Webber
Public Relations: The Public Relations looked over the corporate package.
Welcoming Co-Chairs: They started a group chat and looked over past delegate manuals.
Advisor: Chris made some new registration ideas that will be brought up at a meeting with Saint Francis Xavier University.
Mental Health First Aid: They got a grant to provide Mental Health First Aid training for anyone 18 or older who is interested in getting their Mental Health First Aid training.
WENDYS: Alex and Mitchell had a discussion about EPIC, but are focusing more on their regional positions for now.
Skillbuilding Co-Chairs: They are going to start working on the skillbuilding manual in the near future. They also need to begin communicating soon.
3-Tions: They created a group chat and are working on getting used to Excel and registering people into the database.
Patches: Steve from First Choice Sportswear offers patches, will have to look into if we can iron these patches onto selective clothing.
Keynote: The Committee is going to try and book Drew Dudley. Chris has Dudley’s contact information and hopefully his rate and availability will align with conference.
Meeting with Saint Francis Xavier University: They discussed ideas to bring up with the university regarding conference. Ideas mentioned were; printing options for manuals such as the skillbuilding manual, and plans to modify online registration.
Valley: The Provincial Cabinet is hosting a Valley Regional Conference on November 25th which happens to be a meeting date for the Conference Committee. The Co-Chairs may need to potentially move the meeting to another time. They will update the Committee when they have more information.
Email Etiquette: Members of the Nova Scotia Secondary Students’ Association need to uphold a good overview of professionalism, which correlates with our communication through emails. Members are advised not to forget to reply, as that leaves the other parties in the dark and can affect how people view the organization as a whole. It is important to be responsive and acknowledge the people you are emailing with.
Fundraising Idea: In Antigonish, committee could potentially contact Coles. The committee could possibly run the store for the night and collect a portion of the sales to put towards supporting people to go to conference for free.
Conference Names: The Committee decided to no longer stress choosing a conference name that builds off of last year’s Conference, “Rise Up”. The objective is to think of perhaps a completely new theme the will support a great message. Some names mentioned were; Hope, Brilliance and Galaxy. Conference Committee members are to come to the next meeting with conference name ideas and potential logos.
Committee Wear: The Co-Chairs decided to take an informal vote to figure out what members of the Committee wanted regarding committee clothing. There will be no order for bucket hat as the majority of committee members have already ordered one through their Regional Cabinet. The informal voting results showed that the majority of the Thanksgiving Committee would rather order Hoodies over Crewnecks or Quarter Zips. Four members voted to order Hoodies. Quarter Zips and Crewnecks tied with three votes. Ideas for the colour of the Hoodies were; beige, purple, or grey. The Committee also voted to order Committee shirts that would be different than the conference shirts given out to attendees. The Committee unanimously decided that the Committee shirts will be Baseball Tees on which the sleeves will be the colour of the conference t-shirts.
Motion of Adjournment: Angus motioned to adjourn the meeting, Aidan seconded said motion. Motion passed, meeting adjourned.
Date of the Next Meeting: Sunday, October 28.