NSSSA Minutes From:
Metro Regional Cabinet Meeting
Location: Mount St. Vincent University, Rosaria Building, Room 104
Time of Commencement: 19:00
Time of Adjournment: 20:36
Duration: One hour and thirty-six minutes
Present Voting Members: Cody Campbell, Hannah Hewlin, Celia Briand, Annabelle Linders, Robie Gonzales, Fortesa Sahiti, Alex Torrealba, Hannah Johnson, Kailey Webber, Becca MacAulay, Mary Stackaruk, Kat Pindera
Present Non-Voting Members: Qendresa Sahiti, Christina Torrealba
Regrets: Claire Kleinknecht, Ciara Harris, Anna Gaudet
Logistics: The logistics of the event will be a one-day-long event with challenges between teams of delegates lead by skill builders. An idea was to have small challenges or games within each group in the morning or for the first part of the day with challenges between each team in the later part of the day. Each challenge or group of challenges will be followed by a debrief session within each skill building group in order to get the educational/leadership aspect involved. Teams will be randomized. On the registration forms, there will be a small description of the day as to differentiate the event from a typical conference. Annabelle had an idea that every group member would get a clue or piece of a puzzle at the beginning of the event and during a game they would have to put them all together to be able to complete the challenge but not be told that they had to put them together, just figure it out on their own, as a form of teamwork.
Central Theme and Name: The name of the event will be “Connect 2018” with central themes being connecting through diversity, teamwork, communication, and unity.
Venue: This event will be ideally held at a high school to keep costs low. The primary school to be looked at is Citadel High as it has a large cafeteria to work with and is central to where most delegates would be located. Secondary schools to be looked at are Cole Harbour High, Auburn, and Lockview. Janitorial costs for a day are approximately $250 in the HRM.
Food: The event will be held in such a way that delegates can eat breakfast before they arrive, pack their own lunch, and leave before dinner to cut down costs. Snacks are to be available at some point during the day and Public Relations are tasked with acquiring food donations for snacks.
Dates/Times: This event is to be held on March 3, with forms going out next week. Students will hand in forms by February 7, all forms are to be mailed in by February 11, and the database should be completed by February 25. On March 3, cabinet members are to arrive at the venue at 7:00am, skill builders at 8:30am, delegates at 9:00am, and the event should begin at 9:30am and finish at 5:30pm.
Advisors and Skill Builders: Teacher advisors are to attend as of right now, however with the 1:12 ratio, and this being a smaller event, not as many would be required to attend as there were at the regional conference. Cody and Hannah will ask other regions how they handle teacher advisors at their one-day junior conferences. Skill builders will be chosen from the skill builders who attended the regional conference Breakthrough 2017.
Motion to Adjourn: Annabelle motioned to adjourn the meeting at 20:36, and Kat seconded said motion. Motion passed, meeting adjourned.
Date of Next Meeting: Sunday, January 21, 2018. Mount St. Vincent University, Rosaria Building, Room 104.