NSSSA Minutes from:
Metro RC Meeting
Location of Meeting: Mount St. Vincent University, Rosaria Building Room 404.
Time of Commencement: 19:06
Time of Adjournment: 20:50
Duration: One hour and forty-four minutes.
Present voting members: Abbie Cull, Tyson Bears, Taryn Hanrahan, Joy Hannam, Saisha Rankaduwa, Samantha Delaney, Vibha Rakshita, Kaleigh McLeod, Brooke Kattenbusch, Gabrielle Torrealba, Celia Briand, Carly Dunn, Fortesa Sahiti, Becca MacAulay, Ciara Harris, Julia Mcintosh, Taryn Hanrahan, Armaan Dhillon, Jillian Ryan
Present non-voting members: Julia Lawrence, Jeremy Scallion
Regrets: Nicholas Wells
SkillBuilding Co-Chairs: The Foundations 2016 Skillbuilding manual was presented to the Metro Cabinet. The dyadic encounters section of the skillbuilding manual has been completed. There are two remaining activities to be included. The SkillBuilding Retreat will be taking place École du Sommet on November 5th from 10:30am till 4pm. The members of the Metro Cabinet are to arrive at 10am and be available to stay at the retreat until 4:30pm. The SkillBuilding retreat will be bring your own lunch with the possibility of snacks such as chips and water by donation.
Wendys: The Wendys are continuing to search for costume donations. The members of the Metro Cabinet are reminded to look for any costumes the Wendys could potentially borrow. The planning of Foundations murder mystery themed Epic has continued. Logistics for Epic are essentially completed. Each skillbuilding group will receive a suspect sheet that they will be able to fill in using the clues given by the skillbuilders acting as witnesses.
Head School Representatives: Communication has recently become an issue with high schools replying. All school representatives have been contacted by the Head School Representatives regarding this issue. In the upcoming week school presentations, will be taking place at Prince Andrew High School and Cole Harbour High School. Julia Mcintosh has officially secured all of her assigned school’s advisors for conference. The members of the Metro Cabinet will assist in communicating with their own school of attendance, if communication remains to be an issue.
Logistics: The Head Logistics have been communicating frequently and are waiting for the arrival of logistic application forms for Foundations 2016. Jeremey Scallion has created the finalized delegate t-shirts logo for Foundations 2016.
Public Relations Promotion: Many companies have been contacted regarding promoting the metro regional conference, Foundations 2016. Celia Briand spoke on C100 radio in the past week, talking about the upcoming conference. As a promotional contest, Julia Lawrence, has offered to pay for the fee of the conference for the 1000 delegate that shares the NSSSA Foundations 2016 Facebook event. The delegate manual is near completion with only minor sections left to be added.
3-Tions: The database continues to be tweaked in the preparation of registration information. Missing information from members of the Metro Regional Cabinet must be added into the database.
Public Relations: The Royal Bank of Canada has committed to donating $500 credit in exchange for advertising and a financial based engagement session at Foundations 2016. The Canadian federation of students has donated 400 pens for the metro regional conference. The search for yarn donations continues with little success. Vonage has donated lanyards for the delegates attending the metro regional conference. The Halifax Regional Police have expressed interest in running an engagement session for the delegates. The Public Relations may contact Value Village about the ways in which they support non-profits.
Welcoming Co-Chairs: The Welcoming Co-Chairs have been making as many fuzzies as their limited yarn availability allows. Posters are being produced asking for yarn donation. The members of the Metro Cabinet are going to assist in creating their goal amount of fuzzies.
Co-Premiers: The itinerary for the Metro Regional Conference was reviewed with the members of the Metro Cabinet. Foundations 2016 will not have access to the typical meal hall used for conferences in the past, resulting in the possibility of more division of eating times. The budget for the metro regional conference has been created. The Co-Premiers are talking to bell regarding headsets to be worn by certain members of the Metro Cabinet. The Co-Premier message for the delegate manual has been completed.
Timeline: now the Metro Regional Conference Foundations 2016 is less then one month away. Everyone is encouraged to promote conference as much as possible in any way that they can. All work that must be done in preparation for the conference is recommended to be done as soon as possible, no loose ends should be left till the last minute.
Forms and Advisors: Head school reps although not responsible for form collection, are recommended to check on forms and ensure they are received on time. If a school can not find an advisor for conference they are to inform the members of the Metro Cabinet so that an advisor can be located for them. If an advisor is not found by a delegate, said delegate may still register in the database for conference as the Metro Cabinet will contact an advisor to be responsible for said delegate.
Scholarships: All scholarship applications can be found and filled out on the NSSSA website. Applications for scholarships must be submitted by Friday October 21st to be considered.
Miscellaneous: Spirit wear money must be given to Julia Lawrence immediately. The 3-Tions reviewed the database and filled in any missing information on the members of the Metro Cabinet. Every person who applies to be a skillbuilder for Foundations 2016 must attend the mandatory skillbuilding retreat on November the 5th.
Julia Mcintosh motioned to adjourn the meeting at 20:50 and Jillian Ryan seconded said motion.