Metro Regional Cabinet Meeting

20181021

Location: Mount Saint Vincent University

Time of commencement: 19:29

Time of Adjournment: 20:26

Duration: Fifty-seven minutes

Attendance:

Present Voting Members: Katie Bates, Becca MacAulay, Brooke Betyna, Youna McGowan, Jasmine Metzler, Alex Torrealba, DJ Shuman, Kailey Webber, Emily Webb, Ella Stacey, Julia Gonzales, Mitchell Aguinaga, Bleona Sahiti, Matthew Boutilier, Cameron Fiander, Isabelle Parmiter, Emily Robichaud

Present Non-Voting Members: Anna Campbell

Regrets: Renee McLeod

Positional Updates:

Secretary: Kailey has been working on the minutes.

Public Relations: DJ sent out more emails to businesses regarding monetary donations. Isabelle needs everyone to send her an email answering the questions for the write up as well as a picture. Alex has a few confirmed Engagement Sessions; Jen from the Tare Shop, Anna C. is bringing a few people, balloon animals with Becca’s dad, someone from Aubcon, Vanity Matrix who is a drag queen, Kailey will run an Improv session, and makeup with Fortesa. Mitchell’s friend might be able to run a Yoga session. Isabelle has to make the sponsor page for the Delegate Manual.

Skillbuilding Co-Chairs: They are done the Skillbuilding Manual. They are looking for supplies like; egg cartons, soil, seeds, craft supplies, and old conference shirts.

Head School Representatives: Almost all the Advisors are in their School Representative Database. They need to figure out the lunch schedule with the 3-Tions.

3-Tions: They’ve been continuing to work on the database. They have a draft of the confirmation email ready.

Welcoming Co-Chair: Julia G and Ella made more Fuzzies. They are waiting for the complete database to send the welcoming email.

Wendy: Mitchell asked if there are any ideas for the theme of the Talent Show. Mitchell and Renee suggested Cherry Blossom. Becca and Katie are trying to see if Mount Saint Vincent University will allow them to use the whole campus for Epic.

Co-Premier: They ordered the patches and they are supposed to arrive on November 9. They are contacting another Keynote Speaker. His name is Quentrel Provo. Isabelle mentioned that McDonald’s is hosting a fundraiser where part of the profits from Big Macs are going towards a new Basketball court in North Preston. There are some students who may like to speak about the community.

Mental Health First Aid: She currently has four people on her team.

New Business:

Forms: Registration forms for conference are due tomorrow. The refund date is November 1. Cameron mentioned that Canada Post may be going on strike tomorrow. After some research, it may be okay as it looks like the strike in Halifax may only last 24 hours due to rotations. The Co-Premiers advised that if a school does not have a close relationship with the organization, their representative should let the Principal know how conference registration works. Cheques from Delegates and Skillbuilders must be written to their school, then the school will write one to the Nova Scotia Secondary School Students’ Association.

Communication: Becca and Katie tested out the app Zello and it worked well in the building. Zello is a Walkie-Talkie app that could be use for big group communication during conference. This should not be used for contacting individual people. To contact individuals, Cabinet members are encouraged to text or call that person’s personal cell phone. The Skillbuilding Co-Chairs will be using Remind to communicate with the Skillbuilders.

Check Ins: The Alumni positions usually receive special conference t-shirts that differ from the Delegates. For Mental Health and Physical First Aid, Anna C. has yellow and red armbands. For the Logistics and Chaperones, Becca suggested them wearing Pinies. Brooke said that she has a ton of Pinies.

Conference: Becca and Katie reminded Cabinet that they are here to help with anything. 3-Tions still need forms from some Cabinet Members.

Conference Itinerary: In past years, each position got their own positional itinerary. They will be given out at or before November 9.

Motion of Adjournment: Katie motioned to adjourn the meeting, MItchell seconded said motion. Motion passed, meeting adjourned.

Date of the Next Meeting: Sunday, October 28.