NSSSA Minutes from:
Metro RC Meeting
Location of Meeting: Mount St. Vincent University, Rosaria Building, Room 105
Time of Commencement: 19:10
Time of Adjournment: 20:30
Duration: Eighty minutes.
Present voting members: Joy Hannam, Saisha Rankaduwa, Samantha Delaney, Tyson Bears, Vibha Rakshita. Abbie Cull, Kaleigh McLeod, Brooke Kattenbusch, Gabrielle Torrealba, Celia Briand, Carly Dunn, Fortesa Sahiti, Becca MacAulay, Ciara Harris, Julia Mcintosh, Taryn Hanrahan, Armaan Dhillon
Present non-voting members: Qendresa Sahiti
Regrets: Julia Lawrence, Nicholas Wells, Jillian Ryan
Co-Premiers: The Co-Premiers’ timeline has been created since the metro cabinet’s last meeting and will be sent out to the members of the cabinet following the meeting.
Head School Representatives: The head school reps have created their own timeline for the year of what they want to get done and when. The three head school reps have divided the high schools of metro into three sections. Each rep will be responsible for contacting the reps at each school of their assigned section.
Public Relations of Promotion: The PR Promo has figured out what they will be adding to the delegate manuals for this upcoming year. Twitter will continue to be used for promotion throughout the year. The members of cabinet may be introduced using twitter to tweet short write ups about each metro cabinet member and include a photo of the said member.
Public Relations: The Public Relations members have begun discussing what will be placed in this year’s delegate bags and are preparing to reach out to sponsors.
3-Tions: The 3-Tions have figured out the excel database that they will be using for this year. Their laptops have been put in order for the year. They must organize how they will be receiving the key from Abe.
Wendy: The Wendys have been communicating frequently, in order to stay coordinated with each other.
Skill Building Co-Chairs: The Skill building Co-Chairs have created a timeline for all their deadlines leading up to the regional conference. A theme has been proposed for each skill building session. The games played in skill building sessions are going to fit into each of the different sessions themes.
Secretary: The Secretary received response emails from nearly all the metro cabinet on the emailed minutes from our previous meeting. The Secretary will be contacting cabinet members that did not receive this email to confirm contact information.
Advisor: The metro cabinet Advisor called into the meeting to introduce herself and position to the present members of metro cabinet.
Applying The Eight Key Concepts: The metro cabinet reviewed the Nova Scotia Secondary School Students Association eight key concepts. The members of the cabinet discussed how the eight key concepts apply to cabinet’s weekly meetings.
The NSSSA Eight Key Concepts
1.Speak for I
2.No killer statements
4.Business never personal
5.Positive internal focus
6.Right to pass
7.No Unfinished Business
8.Speaker in charge
Introductions: The cabinet members introduced themselves and a favorite pastime.
Conference Names: The members of cabinet came up with ideas for possible conference names and acronyms for this year’s metro regional conference. The proposed ideas are as follows: M.O.V.E., S.T.R.I.V.E., R.E.V.I.V.A.L., S.H.O.C.K., R.O.L.E., M.O.R.E., E.X.T.R.A., I.M.A.G.I.N.E.
Critical Path: The timeline leading up to the regional conference for each cabinet position has been created. Due dates listed on the critical path are a suggestion but also the cut off time. A task may be completed early but ideally not any later then the listed date. The regional cabinet reviewed their critical path of everything that must be done and when leading up to the metro regional conference. Prior to the next meeting of the metro regional cabinet each position must complete certain tasks. The 3-Tions must review the database. As soon as the 3-Tions have completed the regional conference registration forms they are to bring them into the next meeting of the metro cabinet to be filled out by the members of cabinet. The Head School Reps must plan the head school rep retreat, book a venue, and find a school rep for each high school in the metro region. The Public Relations must compose a sponsor list of potential contacts for when the time comes to begin reaching out to sponsors, plan conference engagement sessions and begin thinking of people that could come to the conference to lead engagement sessions. The Public Relations of Promotion must continue promoting on twitter and is encouraged to reach out to other forms of advertisement such as the newspaper and radio. The Skill Building Co-Chairs must have the questions for skill building applications prepared, review the past three years of skill building manuals to ensure skill building sessions are not repeated, make a menu, and choose a venue for the skill building retreat. The Welcoming Co-Chairs must collect yarn donations and start making fuzzies. The Wendy’s must figure out how they plan to run epic, create a talent show application form, and practice their cheers. The Secretary must edit and send out the minutes of this meeting. All members of cabinet must continue to think of conference names for this year’s regional conference.
Important Dates: The proposed date of the head school rep retreat is October 4th.
The proposed date of the skill building retreat is November 5th, this date will be placed on the skill building applications so that applicants will have enough notice to book themselves off work. The metro cabinet co-premiers will both be away from September 27th to October 2nd at the Canadian Student Leadership Conference, they will be hard to contact between these dates. Ideally the metro cabinet will open regional conference registration on September 26th 2016. It has been decided that on Sunday the 30th of October the cabinet will have a Halloween themed meeting that will include festive costumes.
Scholarships: The metro cabinet hopes to fund raise enough money in scholarships to allow any individual who wishes to attend conference to do so without financial strain stopping them. Some suggested fundraising ideas include the ford test drive fundraiser (for each person you get to come to the dealership and test drive a car on a certain day, ford gives you $20.00), a BBQ, a wine and cheese styled night for parents, and a silent auction of donated art. The members of cabinet will also be considering to have the funds raised matched by larger companies.
Spirit Wear: The members of cabinet order two pieces of spirit wear every year. This year the Metro Cabinet has voted in favor of T-Shirts that say “Metro What?”; in the proposed color of baby blue if said color is available to the cabinet as an option. For the second piece of clothing the metro cabinet has voted in favor of ¼ zip sweaters, in the proposed color of burgundy.
Gabrielle Torrealba motioned to adjourn the meeting at 20:30 and Tyson Bears seconded said motion.