NSSSA Minutes From:
Metro Regional Cabinet Meeting
Location: Mount St. Vincent University, Rosaria Building, Room 105
Time of Commencement: 19:00
Time of Adjournment: 19:44
Duration: Forty-four minutes
Present Voting Members: Cody Campbell, Hannah Hewlin, Celia Briand, Ciara Harris, Annabelle Linders, Kat Pindera, Robie Gonzales, Fortesa Sahiti, Alex Torrealba, Hannah Johnson, Kailey Webber, Becca MacAulay, Claire Kleinknecht, Mary Stackaruk
Present Non-Voting Members: Jules Lawrence, Quinn MacIsaac
Regrets: Anna Gaudet
3-Tions: All registration forms are completed and are ready to be sent out.
Skill Building Co-Chairs: All skill building sessions are nearly completed, and the skill building co-chairs are going to meet to finalize the sessions and the guided meditation for the mental health session has been acquired. An advisor is needed for the Skill Building Retreat that will occur at Millwood High School, Cole Harbour High School, or Halifax West High School. The advisor must be a teacher from the school that the retreat will take place in. The retreat is looking to be on October 29, 2017, from 1:00pm – 5:00pm, so the location should be booked from 12:00pm – 6:00pm.
Public Relations: There has been communication between various universities and business about donations for conference. The Public Relations have sent out the questions for the “Meet Your Cabinet” section of the delegate manual to cabinet and were asked to have been sent back with responses and a picture by September 24, 2017. The delegate manual has been worked on a bit and the Public Relations have reused the NSSSA Encyclopaedia from last year’s manual. The manual will contain the Dyadic Encounters questions for the final skill building session, which either Mary or Claire will send along. Keynote speakers cannot be put into the delegate manual as the Co-Premiers are still waiting on responses. The speakers that Claire’s mother knows book up quickly so it is advised to contact them soon if they are wanted to speak at conference. A how-to that was suggested was a “Job Tips” how-to run by one of Claire’s mother’s connections. The Twitter “Meet Your Cabinet” segment is to begin soon, so pictures of cabinet should be done at the School Rep Retreat on September 25, 2017.
WENDY’s: The WENDYs have brainstormed ideas for EPIC but have no concrete plans as of yet – costumes are looking good for conference.
Head School Reps: The Head School Reps have been emailing principals and have planned out the School Rep Retreat, which will occur on September 25, 2017, at Cole Harbour High. Cabinet is expected to arrive at 6:00pm and should anticipate staying until 9:00pm. The sessions and which cabinet members that are going to run them are as follows: Advisors (Jules and Hannah H), Presentations (Kailey and Becca), Promotion (Robie, Annabelle, and Kat), Registration (Hannah J and Celia), and Fundraising (Alex and Cody). It is recommended that cabinet members wear any NSSSA clothing that they own to the retreat and the itinerary for the retreat will be sent out via email to all cabinet members.
Welcoming Chair: 30 fuzzies have been made in the past week, and the Welcoming Chair has received plenty of yarn donations for future fuzzy making.
Secretary: The minutes from last week’s meeting were sent out and posted on the website. The cabinet clothing order was finalized and sent to Steve for confirmation on payment. Once confirmed, clothing is estimated to be ready after two weeks or so.
Co-Premiers: The Co-Premiers have been working on getting the registration forms out for September 25, 2017. There has been correspondence with a keynote speaker on speaking at conference. Cody has received images from Alex LeBlanc for the conference t-shirt designs which are to be discussed with cabinet.
Conference T-Shirt: Cabinet decided on which version of the available designs to get re-mastered for the final design. There was a vote on the NSSSA logo to appear underneath the fist in the design, which was chosen with some minor changes. There is a poll to go up regarding which colour the t-shirts should be for conference.
Forms: Forms are to be out by September 25, 2017. All of cabinet will know about forms going out and are to promote conference as much as possible. There will be a cabinet competition for bringing new people to conference where cabinet members must take photographic evidence of themselves handing registration forms to new N-Trippers. The winner will receive a gift card to a location of their choice provided by Jules.
International Students: A cabinet member was asked if there was a way that international students could attend conference for free. While that is not a possible option, international students can get sponsorships or scholarships to attend conference. At Foundations 2016, there were approximately 15 scholarships given out, most being half scholarships.
Motion to Adjourn: Fortesa motioned to adjourn the meeting at 19:44, and Claire seconded the motion. Motion passed, meeting adjourned.
Date of Next Meeting: Sunday, October 1, 2017, at MSVU in the Rosaria Building, Room 105.