NSSSA Minutes from:
Metro RC Meeting
Location of Meeting: Mount St. Vincent University, Rosaria Building, Room 404
Time of Commencement: 19:06
Time of Adjournment: 20:41
Duration: One hour and thirty-five minutes
Present voting members: Joy Hannam, Saisha Rankaduwa, Samantha Delaney, Tyson Bears, Vibha Rakshita, Kaleigh McLeod, Brooke Kattenbusch, Gabrielle Torrealba, Celia Briand, Carly Dunn, Fortesa Sahiti, Becca MacAulay, Ciara Harris, Julia Mcintosh, Taryn Hanrahan, Armaan Dhillon, Nicholas Wells, Jillian Ryan
Present non-voting members: Jeremy Scallion
Regrets: Abbie Cull, Julia Lawrence
Welcoming Co-Chairs: The Welcoming Co-Chairs are in the process of obtaining a green screen to be used in the production of Foundations 2016’s welcoming video.
SkillBuilding Co-Chair: The questions to be used on the metro regional conference skillbuilding application have been created. Each potential skillbuilder must respond to theoretical situations, that they may encounter as a skillbuilder, on their application.
Public Relations: The Public Relations are now ready to contact sponsors, contact is prepared to commence on September 26th, 2016. The public relation’s potential sponsor list has been divided among the Public Relation members of the metro cabinet. The metro cabinet is planning to contact the sponsors during the months leading up to conference. The Public Relations members have been frequently communicating and reviewing their turnover package for the year.
3-Tions: The 3-Tions require a mailing address to put on the registration forms for regional conference. A database of the metro cabinet members has been created. Some missing information will be filled in before regional conference registration opens.
PR Promo: The Public Relations of Promotion has continued updating Meet Metro Cabinet on twitter daily. Foundations 2016 has been announced online as this year’s metro regional conference name. The regional conference date has been announced as well on the metro twitter account. A draft of the delegate manual has been created along with the regional cabinet questions to be included within it.
Head School Rep: The Head School Reps have completed a few high school presentations about the NSSSA. They are contacting schools in two sets. One email will be sent out as a reminder to all the schools that have been involved with NSSSA before. Another will be sent out to schools that have never been involved with the NSSSA as a way of introducing the organization to their school. The head school reps have been visiting different schools in the metro region to do presentations and run a NSSSA table at club fairs.
Head Logistic: A sign has been designed for the metro regional conference Foundations 2016.
Wendy’s: The Wendy’s are continuing to collect costumes to be used at the metro regional conference. Previous Wendy’s are being contacted about how they went about running epic as a murder mystery. Two different epic ideas have now been created, one will be used for the metro regional conference epic (this one will be themed based upon a murder mystery) and the second will be used for the metro grade nine conference (theme has yet to be announced). The story line behind the murder mystery is being created using a plot generating website. The murder mystery plot was read aloud to the members of metro cabinet.
Co-Premiers: In the past week many people have been contacted in regards to speaking at the metro regional conference Foundations 2016, the Co-Premiers are awaiting quotes from each speaker. The metro regional conference venue has given confirmation to host Foundations 2016 on the proposed dates of November 12th – 13th. The regional conference venue has been booked prior to the booking of Foundations 2016 on the 12th – 13th for another group. This will result in some limitations to what buildings will be available for use at the metro regional conference. This will also impact meal times and accommodations.
Conference Name: The metro regional cabinet must decide if Foundations 2016 will be made into an acronym or given a slogan.
A possible acronym for F.O.U.N.D.A.T.I.O.N.S 2016 could be,
Finding Opportunities, United Never Doubting Adolescents, Through Initiatives of New Success
A few proposed slogan ideas are:
Foundations 2106, Building platforms for success.
Foundations 2016, Building the support for success.
Foundations 2016, The Ground work for success.
Foundations 2016, Platforms for success.
The majority of the metro cabinet voted in favor of using a slogan with Foundations 2016 opposed to an acronym for such a long word. Foundations 2016, Platforms for success, won the vote to be the metro regional conference official slogan.
Important Dates: The Metro Regional Cabinet’s Head School Rep Retreat will be taking place at Auburn Drive High School on October 4th from 6:30pm until 9pm, cabinet members will be expected to arrive no later then 6pm. The metro regional conference Skill Building Retreat will be held on November 5th with a potential venue change to the École du Sommet. Registration for Foundations 2016 will open on October 1st. There will be a pajama meeting of the metro regional cabinet on October 2nd.
Spirit Wear: The point has been brought to the attention of the metro regional cabinet members that blue conference shirts have been selected for many of the recent NSSSA regional and provincial conferences. Despite this point, a vote among the Metro Cabinet resulted in 15 votes in favor of royal blue conference shirts for foundations 2016.
A new color must be selected for the Metro Cabinet’s “Metro What?” shirts to allow the members of cabinet to be more distinguishable from the royal blue conference shirts. Proposed colors for the “Metro What?” shirts are Pink, Red, and Green. A vote resulted in six individuals in favor of pink shirts, four individuals in favor of red shirts and seven individuals in favor of green shirts. Irish green shirts with white writing won the vote and will be the official color of the 2016 “Metro What?” shirts.
A new color must be selected for the Metro Regional Cabinet sweaters, as the previously selected burgundy is no longer available as an option. A vote took place between the colors Tweed (Dark Grey) and Black. The vote resulted in 13 people in favor of Tweed and 4 in favor of Black. Tweed won the vote and will be the official color of the 2016 metro regional cabinet’s ¼ zip sweaters.
Gabrielle Torrealba motioned to adjourn the meeting at 20:41 and Taryn Hanrahan seconded said motion.