NSSSA Minutes from:


Sou’West RC Meeting



Time of Commencement: 1:16 p.m.

Time of Adjournment: 3:02 p.m.

Duration: 1hr 46mins


Attendance & Regrets:


Present Voting Members: Amy Oickle, Amanda Addington, Hannah Goucher, Abe Chidiac, Amber Jelfs, Meredith Baine, Maria Cano, Kate Whynot, Rebecca Cambell, Tatum Arcon, Makayla Whalley

Present Non-Voting Members: Ian Kent, Eve Keilidh Sabine, Peter Woo

Regrets: Bailey Mosher, Megan Slaunier, Andrew Davis, Kaitlyn Wentzell, Thomas Owen, Carly Kinsman



Positional Updates:


Skillbuilding Co-Chair:

-Both were very busy so weren’t able to get together and collaborate on ideas since the last meeting.

-Looking into games.

-Wants Jr Manual for examples (Eve has one and will pass it on).

-Need AWESOME skillbuilders- evaluations are very helpful.


Public Relations:

-Have donation letter. Need to change a few things (not 400 delegates)

-Dividing donation letters. So we cover the whole region.

-Received itinerary example for delegate manual.

-Talk to local businesses in Shelburne for ‘swag’, money, any kind of contribution or donation.

Follow up with businesses that were past sponsors.

-Radio letter complete. Needs to be sent to Amy and Tatum ASAP.

-This week Meredith is going to tweet and post about forms to spread the word.



Welcoming Co-Chair:

-Both have been really busy.

-Making fuzzies, knows where to get more yarn if needed.

-Idea for Pokémon cards as welcoming game? “Gotta catch ’em all”

-Proposed minute to win it challenges while fuzzying

-Would like to have a large visible itinerary at Jr Conference so everyone can see it.


Head School Rep:

-Received contact info for all Sr and Jr High Schools in Sou’West!

-Gained contact with Vice Principals, Principals, Guidance Counselors, Sent information to all 28 Jr high schools. Heard back from 5 schools (positively, so far).

– Needs to contact Matt Morash @ Forest Heights ASAP.


Food Co-Chair:

-Neither were present

-Meeting with Amy on Wednesday about grocery list and meeting updates.

-Ask Liam Haliburton for apples – connections.

-Goal to have all things be biodegradable!



-All forms are done and are ready to be passed out at all schools as soon as possible, they will be up on the website later this week.

-All forms MUST go to Kate & Maria.

-Skillbuilder Forms, delegate forms, money/cheques send to KATE and MARIA.



-Created a poll on the Facebook group for cabinet Spirit Wear.

-Design has been finalized and orders will soon be made.



-Andrew MIA?

-NO talent show for Jr Conference, but yes for regional conference.

-Chose theme for EPIC: “Mission STS-51-L” Named after an actual Space Shuttle.

-Print off rocket ship and groups have to find the pieces. Games not decided but will talk more this week.

-No cheers that call out students. Jr’s may be too shy, don’t want to make them feel uncomfortable.

New Business:


-Regional conference will be February 11th-12th 2017 at Digby School.

-Jr Conference is November 12th 2016 from 1PM – 7PM at Shelburne School.

-All cabinet members must fill out the conference form for the next meeting. The info MUST be in the database!

-Pass out as many forms as possible around your own school – we want to bring up the attendance numbers.

-Who do we want for motivational speakers? Stella Bowles? LaHave project? Jacob Lingley? Must be decided as a cabinet ASAP.

-Have workshop options for those who don’t enjoy ‘just listening’.

-Bubble Soccer from Forest Heights: free? Possibly for EPIC?

-Take the time to invest in nice conference t-shirts, something worth wearing and comfortable.