NSSSA Minutes From:

Strait Regional Cabinet Meeting

20171112

 

Location: 35 D-24 Rd, Antigonish County

Time of Commencement: 4:18pm

Time of Adjournment: 5:49pm

Duration: 1 hour 31 minutes

 

Attendance:

Present Voting Members: Maria MacDonald, Will Bowie, Kara MacDougall, Avery MacDonald, Logan Fox, Emma Jewkes, Sam Silver, Margaret Ann Gillis, Sophie Lawrence, Angus Kennedy, Sara Murrin, Rebecca MacKeen, Madison Harpell,

Present Non-Voting Members: Dawn Thompson, Jonas Lawrence

Regrets: Avery LeLievre, Jack Clapperton, Aidan Doucet, Aaron Martell, Monica Lumsden, Peter Woo, Tiffany MacLennan, Selena Landry

No Shows: Meagan Kettley, Christina Nickerson

 

Updates:

 

Co-Premiers:

 

  • Ordered headsets for conference.
  • Sent several invoices to the Finance Team.
  • Sent manuals to St.FX for printing.
  • Scheduled a meeting with the Event Coordinator this Wednesday – will talk about food pricing, delegate bags and the sponsorship.
  • Attended the PC meeting.
  • Received an email from Meagan saying she might not be able to come to Skillbuilding Retreat to give the mental health presentation.
  • If she can’t, she’ll do it the morning of conference at the Skillbuilder meeting.

 

3-tions:

 

  • Busy entering forms into the database in preparation for Regionals.
  • 154 people in the database so far.

 

Welcoming Co-Chairs:

 

  • Filmed and edited the welcoming video.
  • Waiting on the emails of delegates to send the welcoming email and packing list.
  • Working on organizing the fuzzies.

 

Skillbuilding Co-Chairs:

 

  • Received more Skillbuilding applications.
  • Now have more than enough applicants for the amount of Skillbuilders needed. May still be receiving more applicants.
  • Sent out confirmation email to all applicants.
  • Started going through applications.
  • 5 Skillbuilders will be cut, and the group number will increase to 15.

 

PR:

 

  • Rebecca made the ad page and put it in the Delegate Manual.
  • The Delegate Manual is completely finished and has been sent off.
  • Sophie has continued to make lots of posts on social media.
  • Sam has confirmed all How-Tos and added a new How-To as well on non-judgemental listening. Now there are 12.

 

Secretary:

 

  • Edited and sent out the minutes.
  • Posted them on the website.
  • Emailed back and forth with First Choice regarding t-shirt order.
  • Ross Screenprint first said the order was good to go, but then emailed me saying they didn’t have the hats.
  • Bucket Hat order is on standby. At this point, they wouldn’t be ready for conference anyway.

 

Head School Reps:

 

  • Still awaiting Dalbrae forms.
  • Trying to figure out what went wrong with this.

 

Wendy:

 

Regional Advisor:

 

  • Wrote reference letters.
  • Baked.
  • Worked on report cards.
  • Needs advisor list.

 

Head Chaps:

 

  • Picked a team of 7 chaps.

 

Head Logistics:

 

  • Picked the Logistics Team and have informed those who were successful and those who were not!

 

Head First Aid:

 

Head Mental Health First Aid:

 

New Business:

 

 

  • November 19th

 

  • 2pm: Skillbuilding Retreat, RC can come early, St.FX is booked for 1pm.
  • 5pm: Meeting

 

 

  • Deadlines and Timeline

 

  • Don’t let things pile up.
  • All work in the timeline should be done by the date, not on the date.

 

 

  • Items to Give Away

 

  • Alan Syliboy painting: Keynote Speaker.
  • 6 Subway coupons – Chaps.
  • Hand lotion: Delegate Bags.
  • 4 Mother Web’s jars with coupons inside: Social Media Contest Winners.
  • 15 duffle bags: Advisors.
  • 15 McDonald’s, 15 Dairy Queen, and 150 A&W coupons: Delegate Bags.
  • 2 Boston Pizza coupons: Contest Winners.
  • 1 Pizza Delight coupon: Contest Winners
  • 1 $25 gift certificate to The Wheel – Chaps.

 

 

  • Geofilter

 

  • We will see if Alex can make a Snapchat Geofilter for conference.
  • It will be of the conference logo.

 

 

  • Switch of the Logistics and Chaps

 

  • Logistics and Chaps will switch right after supper.
  • Logistics will do line of sight to Skillbuilding Session #4 and after this, Chaps take over and will do attendance at this session.

 

Motion:

 

  • Sara motions to adjourn the meeting.
  • Sophie seconds this motion.

 

The next meeting will take place at 5:00pm at the Council Chambers, St.FX, on November 19th, 2017.