NSSSA Minutes From:

Strait Regional Cabinet Meeting

20170917

 

Location: 35 D-24 Rd, Antigonish County

Time of Commencement: 6:22pm

Time of Adjournment: 7:42pm

Duration: 1 hour 20 minutes

 

Attendance:

Present Voting Members: Maria MacDonald, Rebecca MacKeen, Madison Harpell, Margaret-Ann Gillis, Emma Jewkes, Monica Lumsden, Will Bowie, Kara MacDougall, Avery MacDonald, Sara Murrin, Aaron Martell, Avery LeLeivre, Jack Clapperton, Aidan Doucet, Angus Kennedy, Sam Silver, Logan Fox

Present Non-Voting Members: Dawn Thompson, Selena Landry, Alex LeBlanc

Regrets:, Sophie Lawrence, Peter Woo, Meagan Kettley

No Shows: Christina Nickerson, Tiffany MacLennan, Jonas Lawrence

 

Updates:

 

Co-Premiers:

 

  • Had calls with SAERC and Tamarac Education Centre regarding bookings for Grade 9 Event.
  • SAERC is booked on October 14th.
  • Grade 9 Event will be held at Tamarac Education Centre on October 14th from 9:30am-3:35pm.
  • Forms for Grade 9 Event will be on the website soon.
  • RC should start going around school with forms this week to promote the event.
  • Had a meeting with St.FX – talked about the mistakes in the contract.
  • The contract has now been edited and fixed.
  • The Skillbuilding retreats are booked at the St.FX Council Chambers.
  • Attended PC meeting.
  • Presidential Trio will be travelling to Oman to train high school students to form an organization similar to the NSSSA.

 

3-tions:

 

  • Angus adapted the Delegate Assistant Request form for the Grade 9 Event and sent the forms for Grade 9 Event to Abe and the Presidential Trio to be prepared to be released.
  • Emma continued working on the Grade 9 and Regional forms and have finished the final copies of the Grade 9 forms which are now ready to be sent out.
  • Aaron finished the confirmation emails for PLEDGE and PEACE, as well as the packing list.

 

Welcoming Co-Chairs:

 

  • Made 100 flags for the Welcoming Activity.
  • Received 2 large garbage bags of yarn.
  • 100 fuzzies made for Regionals – half way done.
  • Margaret-Ann is getting more yarn Monday.

 

Skillbuilding Co-Chairs:

 

  • Made finalized material list, RC members are asked to check for supplies.
  • Skillbuilding Retreat Dates:
  • Grade 9 Event Skillbuilding Retreat will be October 1st at the Council Chambers at St.FX. The room is booked from 1pm-8pm. Skillbuilding retreat may start at 1pm, when it is over there will be a supper break, and then RC will come back for a meeting until 8pm.
  • Regional Conference Skillbuilding Retreat will be November 19th, at the same time and location as the Grade 9 Event Skillbuilding Retreat.

 

Public Relations:

 

  • Finished up the How-To Sessions for Grade 9 Event.
  • Got in contact with the first business interested in donating.
  • Working hard to continue to reach out to businesses.
  • Organizing the Meet your RC contest.

 

Secretary:

 

  • Edited and sent out the minutes to RC.
  • Finalized order with Ross Screenprint.
  • Waiting to hear back from Ross Screenprint about when the sweaters will be ready.
  • Still need to receive payment for the sweaters from 2 RC alumni members.

 

Head School Reps:

 

  • Had calls with all the School Reps besides one, which will take place Monday evening.
  • The meetings all went well.
  • Had a call with Jeremy.

 

Wendy:

 

  • Came up with games for Epic and typed up explanations.
  • Updated the Costume Database.
  • Brainstorming for Epic skit.
  • Continuing to study the Cheer Bible.
  • Purchased funny clothes at Value Village.

 

Regional Advisor:

 

  • Edited a lot of documents and emails.

 

Head Logistics:

 

Head Chaps:

 

Head First Aid:

 

Head Mental Health First Aid:

 

New Business:

 

 

  • Sharing the workload

 

  • When completing positional tasks, don’t do all of the work and don’t over step.
  • Divide and share tasks equally amongst partners.
  • Communicate in the group chats to make sure everyone is doing what they’re supposed to, and not doing too little or too much.
  • It is important to stay on task, and not slack off.

 

 

  • Grade 9 Forms

 

  • Forms will be going out tonight.
  • Print forms off tomorrow at school.
  • RC must promote the conference in their school and social media.
  • Forms are due September 29th.

 

 

  • Discussion about Grade 9 Presentations

 

  • Looking for attractive, promotional video to play at the presentations to get students interested and excited about conference.

 

 

  • Emails

 

  • If Avery, Sara, and Dawn do not reply to an email, it’s because the email most likely got lost in the blur of emails they’re constantly receiving.
  • Just send them a friendly reminder after 48 hours if you still haven’t received a reply.

 

 

  • Discussion about PLEDGE logos

 

  • Cabinet has decided to choose Will Bowie’s logo of stick people holding up the letters to PLEDGE.
  • Possibly a yellow shirt with pink writing, but this is subject to change and will be voted on in the Facebook group.

 

 

  • Dawn Appreciation Discussion

 

  • Thank you Dawn for all the food, editing, and love.
  • Your work and dedication is greatly appreciated by RC.

 

Motion:

 

  • Sara motions to adjourn the meeting.
  • Emma seconded this motion.

 

The next meeting will be held at 6pm at Avery MacDonald’s house, on Sunday September 24th, 2017.